Title
MOTION TO APPROVE THE PURCHASE OF AN INTERCOM, PAGING & SCHEDULING, EMERGENCY ALERTING, CAMERAS AND DIGITAL CLOCK SYSTEMS INCLUDING COMPLETE DATA CABLE REWIRING AND EXPANSION OF PHYSICAL NETWORK FOR THE PEMBROKE PINES’ CENTRAL AND EAST CHARTER SCHOOL CAMPUSES AS PART OF THE CITY’S ONGOING TECHNOLOGY MODERNIZATION PROJECT FROM PRESIDIO NETWORK SOLUTIONS, INC., IN THE AMOUNT NOT TO EXCEED $2,697,485.57 IN THE BEST INTEREST OF THE CITY PURSUANT TO SECTION 35.18(C)(8) OF THE CITY'S CODE OF ORDINANCES.
Summary Explanation and Background
SUMMARY EXPLANATION AND BACKGROUND:
1. In fiscal year 2015, the City of Pembroke Pines approved a Technology Modernization Project fund to address the City's aging technology infrastructure.
2. The Technology Services Department determined that it would be in the best interest of the City to use a single vendor with local support and staffing under a very aggressive pricing model to deliver projects.
3. Pursuant to Section 35.18(C)(8) Best Interest of the City, "Purchases of and contracts for commodities or services are exempt from this section when the City Commission declares by a simple majority affirmative vote that the process of competitive bidding and competitive proposals is not in the best interest of the city. The City Commission shall make specific factual findings that support its determination, and such contracts may be placed on the City Commission consent agenda."
4. Below are the factual findings:
a. The use of a single core IT vendor is particularly beneficial to streamlining operations across multiple project phases (COPP and PPCS). As you move from phase to phase of an entire project, knowledge translates much better (no “reinventing of the wheel” resulting in a much superior success rate of the overall project.
b. With a single core IT vendor, you have a dedicated team ready to support from design phase through to implementation and close out as well as training and support for both...
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