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File #: 19-1355    Version: Name: Golf Cart Leasing and GPS-Bidder E-Z Pembroke Lakes Golf Course
Type: Agreements/Contracts Status: Passed
File created: 11/13/2019 In control: City Commission
On agenda: 1/15/2020 Final action: 1/15/2020
Title: MOTION TO APPROVE THE LEASE AGREEMENT WITH EZ-GO DIVISION OF TEXTRON, INC. AS A RESULT OF BEING THE MOST RESPONSIVE/RESPONSIBLE BIDDER TO IFB # RE-19-04 "GOLF CART LEASING FOR PEMBROKE LAKES GOLF COURSE" FOR AN AMOUNT NOT TO EXCEED $888,408 FOR THE EIGHT YEAR CONTRACT PERIOD EFFECTIVE JANUARY 15, 2020.
Attachments: 1. 1. Lease Agreement_City of Pembroke Pines FL_EZGO_110619, 2. 2. EZ GO Exhibit A - IFB # RE-19-04, 3. 3. EZ GO Exhibit B - Contractor's Submittal, 4. 4. RE 19-04 Bid Tabulation, 5. 5. BidSync - Suppliers Viewed List, 6. 6. Canceled RE-19-05 - Rental of GPS for Golf Carts at Pembroke Lakes Golf Course
Title

MOTION TO APPROVE THE LEASE AGREEMENT WITH EZ-GO DIVISION OF TEXTRON, INC. AS A RESULT OF BEING THE MOST RESPONSIVE/RESPONSIBLE BIDDER TO IFB # RE-19-04 "GOLF CART LEASING FOR PEMBROKE LAKES GOLF COURSE" FOR AN AMOUNT NOT TO EXCEED $888,408 FOR THE EIGHT YEAR CONTRACT PERIOD EFFECTIVE JANUARY 15, 2020.

Summary Explanation and Background

PROCUREMENT PROCESS TAKEN:

-  On May 1, 2019, the City Commission approved the advertisement of the following solicitations:

   - IFB # RE-19-04 "Golf Cart Leasing for Pembroke Lakes Golf Course

   - IFB # RE-19-05 "Rental of GPS for the Pembroke Lakes Golf Course"

-  An IFB or Invitation for Bid is a written solicitation for competitive sealed bids with the title date and hour of the public bid opening designated therein and specifically defining the commodities or services for which bids are sought.  The IFB shall be used when the City is capable of specifically defining the scope of work for which a service is required or when the City is capable of establishing 15 precise specifications defining the actual commodities required. The invitation for bid shall include instruction to bidders, plans, drawings and specifications, if any, bid form and other required forms and documents to be submitted with the bid.

ITEM DEFERRED AT DECEMBER 4, 2019 COMMISSION MEETING

1.  This item was originally presented to the City Commission on December 4, 2019.  At the meeting the Commission questioned the term of the agreement and noted that the backup was missing Addendum #1 and Addendum #2 to IFB #RE-19-04 "Golf Cart Leasing for Pembroke Lakes Golf Course."  The City Commission deferred this item requesting additional information to clarify the item.

2.  Exhibit #2 "EZ GO Exhibit A - IFB # RE-19-04" has been updated to include Addendum #1 and Addendum #2.  Exhibit 5 was added. This attachment is the list of vendors that viewed the solicitation on BidSync and each of the addenda posted.  Exhibit 6 was also added.  This...

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