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File #: 20-0031    Version: 1 Name: Award of IFB # RE-19-08
Type: Purchase Status: Passed
File created: 12/18/2019 In control: City Commission
On agenda: 1/15/2020 Final action: 1/15/2020
Title: MOTION TO AWARD IFB # RE-19-08 "NEW IRRIGATION AT BEN FIORENDINO PARK" TO THE MOST RESPONSIVE/RESPONSIBLE BIDDER, GREEN CONSTRUCTION TECHNOLOGIES, INC., IN THE AMOUNT NOT TO EXCEED $91,347.90, WHICH INCLUDES A 5% OWNER’S CONTINGENCY IN THE AMOUNT OF $4,349.90.
Attachments: 1. 1. Green Construction Technologies - New Irrigation at Ben Fiorendino PL Park (Vendor Executed), 2. 2. Exhibit A RE-19-08 - Renovation to Irrigation at Ben Fiorendino Park, 3. 3. Exhibit B Bid Submittal - Green Construction Technologies Inc., 4. 4. RE-19-08 - Bid Tabulation
Title

MOTION TO AWARD IFB # RE-19-08 "NEW IRRIGATION AT BEN FIORENDINO PARK" TO THE MOST RESPONSIVE/RESPONSIBLE BIDDER, GREEN CONSTRUCTION TECHNOLOGIES, INC., IN THE AMOUNT NOT TO EXCEED $91,347.90, WHICH INCLUDES A 5% OWNER’S CONTINGENCY IN THE AMOUNT OF $4,349.90.

Summary Explanation and Background

PROCUREMENT PROCESS TAKEN:

- Chapter 35 of the City’s Code of Ordinances is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”

- Section 35.15 defines an Invitation for Bid as “A written solicitation for competitive sealed bids with the title, date and hour of the public bid opening designated therein and specifically defining the commodities or services for which bids are sought.  The invitation for bid shall be used when the city is capable of specifically defining the scope of work for which a service is required or when the city is capable of establishing 15 precise specifications defining the actual commodities required.  The invitation for bid shall include instructions to bidders, plans, drawings and specifications, if any, bid form and other required forms and documents to be submitted with the bid.”

- Section 35.19(A) states "All sealed competitive solicitations as defined in § 35.18 shall be presented to the City Commission for their consideration prior to advertisement."

- Section 35.21(A)(1) states, "An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."

SUMMARY EXPLANATION AND BACKGROUND:

1.  On August 21, 2019, the City Commission authorized the advertisement of IFB # RE-19-08 "New Irrigation at Ben Fiorendino Park”, which was advertised on August 27, 2019.

2.  The purpose of this solicitation was to provide a new irrigation system at Ben Fiorendino Pembroke Lakes Park to ensure the growth and vitality of surrounding vegetation.

3.  On September 24, 2019, t...

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