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File #: 20-0032    Version: 1 Name: Agreement with SmartProcure, Inc. d/b/a GovQuote for free online quoting system and approval for use of the City Logo
Type: Agreements/Contracts Status: Passed
File created: 12/18/2019 In control: City Commission
On agenda: 1/15/2020 Final action: 1/15/2020
Title: MOTION TO APPROVE THE AGREEMENT WITH SMARTPROCURE, INC. D/B/A GOVQUOTE AND TO GRANT THE USE OF THE CITY'S LOGO ON SMARTPROCURE, INC. D/B/A GOVQUOTE'S ONLINE WEB-BASED SOFTWARE QUOTING SYSTEM TO ASSIST THE CITY WITH OBTAINING QUOTES UNDER THE CITY’S THRESHOLD FOR FORMAL SOLICITATIONS, AT NO COST TO THE CITY OF PEMBROKE PINES.
Attachments: 1. 1. GovQuote Agreement, 2. 2. GovQuote Agreement - Exhibit A Scope of Services
Title

MOTION TO APPROVE THE AGREEMENT WITH SMARTPROCURE, INC. D/B/A GOVQUOTE AND TO GRANT THE USE OF THE CITY'S LOGO ON SMARTPROCURE, INC. D/B/A GOVQUOTE'S ONLINE WEB-BASED SOFTWARE QUOTING SYSTEM TO ASSIST THE CITY WITH OBTAINING QUOTES UNDER THE CITY’S THRESHOLD FOR FORMAL SOLICITATIONS, AT NO COST TO THE CITY OF PEMBROKE PINES.

Summary Explanation and Background

PROCUREMENT PROCESS TAKEN:

- Chapter 35 of the City’s Code of Ordinance is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”

- Section 35.25(A) of the City's Code of Ordinances is titled "OPEN MARKET PROCEDURE" and states "Generally. A purchase of, or contract for, commodities or services that is estimated by the Chief Procurement Officer to cost $5,000 or less, maybe purchased either in the open market without newspaper advertisement and without observing the procedures prescribed by § 35.19, or in accordance with the competitive bidding procedure prescribed by § 35.19, as deemed appropriate by the Chief Procurement Officer.  However, all such purchases of greater than the estimated cost of $5,000 but less than or equal to $7,500 shall require at least three oral quotations.  Purchases of an estimated cost greater than $7,500 but less than or equal to $25,000 shall require at least three quotations in written form."

- Section 35.18 of the City's Code of Ordinances is titled "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."

- Section 35.18(C) states that "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:"

- Section 35.18(C)(7)(h) states, “Copyrighted materials, including computer software;”

- Section 35.18(C)(7)(i) states, “Software licensing and maintenance with the company from which the software was purchased, or its authorized representative;”

- Section 35.34 of the City's Code of Ordinances is titled "PROMOTING BUSINESS WITH THE CITY; NO EXPENDITURE OF PUBLIC FUNDS." and states "Notwithstand...

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