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File #: 20-0050    Version: 1 Name: Purchase of Office Supplies from Office Depot
Type: Purchase Status: Passed
File created: 12/30/2019 In control: City Commission
On agenda: 1/15/2020 Final action: 1/15/2020
Title: MOTION TO AUTHORIZE THE PURCHASE OF OFFICE SUPPLIES, PRODUCTS AND RELATED SERVICES FROM OFFICE DEPOT UTILIZING THE SOUTHEAST FLORIDA GOVERNMENTAL COOPERATIVE PURCHASING GROUP (CO-OP) BID # 19-12R, FOR A PERIOD THROUGH OCTOBER 13, 2023, FOR AN ESTIMATED ANNUAL AMOUNT NOT TO EXCEED $400,000.
Attachments: 1. 1. Office Depot Initial Contract (Term 10/14/19 - 10/13/23), 2. 2. Office Depot Pricing Matrix
Title

MOTION TO AUTHORIZE THE PURCHASE OF OFFICE SUPPLIES, PRODUCTS AND RELATED SERVICES FROM OFFICE DEPOT UTILIZING THE SOUTHEAST FLORIDA GOVERNMENTAL COOPERATIVE PURCHASING GROUP (CO-OP) BID # 19-12R, FOR A PERIOD THROUGH OCTOBER 13, 2023, FOR AN ESTIMATED ANNUAL AMOUNT NOT TO EXCEED $400,000.

Summary Explanation and Background

PROCUREMENT PROCESS TAKEN:

- Chapter 35 of the City’s Code of Ordinance is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”

- Section 35.18 of the City's Code of Ordinances is titled "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."

- Section 35.18(C) states that "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:"

-  Pursuant to Section 35.18(C)(6) of the City's Code of Ordinances, "Cooperative purchasing plans are exempt from this section."

- Section 35.21(A)(1) states, "An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."

SUMMARY EXPLANATION AND BACKGROUND:

1.  The City of Pembroke Pines needs to purchase office supplies to support all City and Charter School operations.

2.  The City currently purchases office supplies from various vendors, including Office Depot utilizing the Southeast Florida Governmental Cooperative Purchasing Group (Co-Op) Bid # 13-23R/618-000-11-1, that was approved by Commission on April 19, 2017. 

3.  The City of Tamarac, acting as lead agency for the Southeast Florida Governmental Cooperative Purchasing Group and for the Omnia Partners, LLC (formerly National IPA) national consortium, recently awarded a new contract as a result of RFP # 19-12R to Office Depot, Inc.

4.  The new agreement is for an initial four year period ending on October 13, 2023, and has one additional four year renewal term.

5.  Pricing on the ne...

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