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File #: 20-0063    Version: 1 Name: Government & ERP Implementation Services LLC-Agreement
Type: Agreements/Contracts Status: Passed as amended
File created: 1/6/2020 In control: City Commission
On agenda: 1/15/2020 Final action: 1/15/2020
Title: MOTION TO APPROVE PROFESSIONAL SERVICES AGREEMENT BETWEEN GOVERNMENT & ERP IMPLEMENTATION SERVICES LLC. AND THE CITY OF PEMBROKE PINES FOR AN INITIAL AMOUNT NOT-TO-EXCEED $100,000 FOR CONSULTING SERVICES AND ASSISTANCE IN ENTERPRISE RESOURCE PLANNING (ERP) SOFTWARE IMPLEMENTATION.
Attachments: 1. 1. Government and ERP Implementation Services Vendor Executed), 2. 2. Exhibit A - Scope of Services, 3. 3. Commission Approval of Tyler Technologies Inc. 4-17-19
Title

MOTION TO APPROVE PROFESSIONAL SERVICES AGREEMENT BETWEEN GOVERNMENT & ERP IMPLEMENTATION SERVICES LLC. AND THE CITY OF PEMBROKE PINES FOR AN INITIAL AMOUNT NOT-TO-EXCEED $100,000 FOR CONSULTING SERVICES AND ASSISTANCE IN ENTERPRISE RESOURCE PLANNING (ERP) SOFTWARE IMPLEMENTATION.

Summary Explanation and Background

PROCUREMENT PROCESS TAKEN:

- Chapter 35 of the City’s Code of Ordinance is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”

- Section 35.18 of the City's Code of Ordinances is titled "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."

- Section 35.18(C) states that "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:"

-  Pursuant to Section 35.18(C)(2) of the City's Code of Ordinances, “Professional services.  Contracts for professional services involving peculiar skill, ability, experience or expertise, which are in their nature unique and not subject to competitive bidding, or competitive proposals, are exempt from this section; however, state laws, such as the Consultants’ Competitive Negotiation Act of the state statutes, as may be amended from time to time to the extent applicable, shall be followed."

- Section 35.21(A)(1) states, "An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."

SUMMARY EXPLANATION AND BACKGROUND:

1.  On April 17, 2019, the City Commission approved the negotiated agreement with Tyler Technologies, Inc., pursuant to the award of TS-17-04-B for the Enterprise Resource Planning (ERP) System Software and Implementation.

2.  The purpose of the ERP is to move to an integrated, enterprise-wide solution utilizing a robust software package that will be used by both the City and Charter Schools to perform operating functions such as financials, ...

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