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File #: 20-0104    Version: 1 Name: Ratify City Manager's approval of Change Order-Pool Repairs
Type: Agreements/Contracts Status: Passed
File created: 1/9/2020 In control: City Commission
On agenda: 1/15/2020 Final action: 1/15/2020
Title: [ADDENDUM NO.1]: MOTION TO RATIFY THE CITY MANAGER'S APPROVAL OF CHANGE ORDER #1 IN AN AMOUNT NOT TO EXCEED $145,000 FOR ADDITIONAL REPAIRS TO THE POOL UNDERGROUND PIPING AND CHANGE ORDER #2 FOR $136,000 FOR THE INJECTION OF POLYURETHANE GROUT FILL TO REPAIR THE VOIDS UNDER THE POOL CONCRETE FLOOR FOR THE ACADEMIC VILLAGE POOL RENOVATION PROJECT AWARDED TO ZTI, LLC.
Sponsors: Parks and Recreation Director, Christina Sorensen
Attachments: 1. 1. Change Order #1, 2. 2. Change Order #2, 3. 3. 2020-01-11 email from Aquadynamics - John Wahler
Title
[ADDENDUM NO.1]: MOTION TO RATIFY THE CITY MANAGER'S APPROVAL OF CHANGE ORDER #1 IN AN AMOUNT NOT TO EXCEED $145,000 FOR ADDITIONAL REPAIRS TO THE POOL UNDERGROUND PIPING AND CHANGE ORDER #2 FOR $136,000 FOR THE INJECTION OF POLYURETHANE GROUT FILL TO REPAIR THE VOIDS UNDER THE POOL CONCRETE FLOOR FOR THE ACADEMIC VILLAGE POOL RENOVATION PROJECT AWARDED TO ZTI, LLC.


Summary Explanation and Background

PROCUREMENT PROCESS TAKEN:

- Chapter 35 of the City’s Code of Ordinance is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”

- Section 35.15 defines an Invitation for Bid as “A written solicitation for competitive sealed bids with the title, date and hour of the public bid opening designated therein and specifically defining the commodities or services for which bids are sought. The invitation for bid shall be used when the city is capable of specifically defining the scope of work for which a service is required or when the city is capable of establishing 15 precise specifications defining the actual commodities required. The invitation for bid shall include instructions to bidders, plans, drawings and specifications, if any, bid form and other required forms and documents to be submitted with the bid.”

- Section 35.18 of the City's Code of Ordinances is titled "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."

- Section 35.18(C) states that "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:"

- Section 35.18(C)(1) states, "Emergency purchases. In urgent cases of compelling emergency that require the immediate purchase of commodities or services, the City Manager is empowered to waive competitive bidding or competitive proposals and authorize the Chief Procurement Officer to secure by open market procedure any commodities or services, notwithstanding the estimated cost of the commodities or services."

- Section 35.19(A) states "All sealed competitive sol...

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