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File #: 20-0045    Version: 1 Name: ExaGrid Support and Maintenance Renewal
Type: Purchase Status: Passed
File created: 12/26/2019 In control: City Commission
On agenda: 2/5/2020 Final action: 2/5/2020
Title: MOTION TO APPROVE THE PURCHASE OF THE ANNUAL SUPPORT AND MAINTENANCE FOR THE CITY'S EXAGRID EX40000E DATA STORAGE BACKUP AND REPLICATION SOLUTION FROM CDW GOVERNMENT LLC. IN THE AMOUNT OF $33,952 UTILIZING THE STATE OF FLORIDA ALTERNATE CONTRACT SOURCE # 43230000-NASPO-16-ACS-SVAR (SOFTWARE VALUE ADDED RESELLER).
Attachments: 1. 1. CDW Government LLC - Quote, 2. 2. Insight Public Sector Inc. - Quote, 3. 3. SHI International Corp. - Quote, 4. 4. State of Florida ACS # 43230000-NASPO-16-ACS-SVAR Software Value Added Reseller (SVAR)
Title

MOTION TO APPROVE THE PURCHASE OF THE ANNUAL SUPPORT AND MAINTENANCE FOR THE CITY'S EXAGRID EX40000E DATA STORAGE BACKUP AND REPLICATION SOLUTION FROM CDW GOVERNMENT LLC. IN THE AMOUNT OF $33,952 UTILIZING THE STATE OF FLORIDA ALTERNATE CONTRACT SOURCE # 43230000-NASPO-16-ACS-SVAR (SOFTWARE VALUE ADDED RESELLER).

Summary Explanation and Background

PROCUREMENT PROCESS TAKEN:

- Chapter 35 of the City’s Code of Ordinance is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”

- Section 35.18 of the City's Code of Ordinances is titled "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."

- Section 35.18(C) states that "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:"

- Section 35.18(C)(5) states, “Commodities or services that are the subject of contracts with the state its political subdivisions or other governmental entities including the United States Government, are exempt from the competitive procurement process.”

- Section 35.21(A)(1) states, "An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."

SUMMARY EXPLANATION AND BACKGROUND:

1.  On December 14, 2016 as part of the Technology Modernization Project, the City Commission approved the purchase of an ExaGrid EX40000E data storage backup and replication solution.

2.  The ExaGrid EX40000E data storage backup and replication solution provides centralized backups for all critical City data.    ExaGrid's EX40000 data storage backup and replication solution with data deduplication is purpose-built for backup that leverages a unique architecture optimized for scalability, performance, and cost. The system scales as needed by adding ExaGrid appliances, which virtualize into a single scale-out system automatically, adding capacity a...

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