Title
MOTION TO AWARD IFB # RE-19-16 "GELCOAT RESTORATION OF WATER SLIDES AT AQUATIC CENTER” TO THE MOST RESPONSIVE/RESPONSIBLE BIDDER, SLIDEPROS, IN THE AMOUNT NOT TO EXCEED $25,837.55, WHICH INCLUDES A 3 % PERMIT ALLOWANCE IN THE AMOUNT OF $752.55.
Summary Explanation and Background
PROCUREMENT PROCESS TAKEN:
- Chapter 35 of the City’s Code of Ordinances is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”
- Section 35.15 defines an Invitation for Bid as “A written solicitation for competitive sealed bids with the title, date and hour of the public bid opening designated therein and specifically defining the commodities or services for which bids are sought. The invitation for bid shall be used when the city is capable of specifically defining the scope of work for which a service is required or when the city is capable of establishing 15 precise specifications defining the actual commodities required. The invitation for bid shall include instructions to bidders, plans, drawings and specifications, if any, bid form and other required forms and documents to be submitted with the bid.”
- Section 35.19(A) states "All sealed competitive solicitations as defined in § 35.18 shall be presented to the City Commission for their consideration prior to advertisement."
- Section 35.21(A)(1) states, "An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."
SUMMARY EXPLANATION AND BACKGROUND:
1. On November 13, 2019, the City Commission authorized the advertisement of IFB # RE-19-16 "Gelcoat Restoration of Water Slides at Aquatic Center”, which was advertised on November 19, 2019.
2. The purpose of this solicitation was to seek proposals from qualified vendors to provide restoration of two (2) 130 foot long open water slides.
3. On December 17, 2019, the City opened two (2) proposals from the following vendors:
|
Vendor Name |
Total |
|
SlidePros |
$25,085.00 |
|
Safe Slide Restoration |
$33,000.00 |
4. The Recreation & Cultural Arts Department has reviewed the bids and has deemed SlidePros to be the most responsive/responsible bidder.
5. In addition, SlidePros has also completed the Equal Benefits Certification Form and has stated and has stated that the "Contractor currently complies with the requirements of this section."
6. Request Commission to award IFB # RE-19-16 "Gelcoat Restoration of Water Slides at Aquatic Center” to the most responsive/responsible bidder, SlidePros, in an amount not to exceed $25,837.55, which includes a 3 % permit allowance in the amount of $752.55.
Financial Impact
FINANCIAL IMPACT DETAIL:
a) Initial Cost: $25,837.55
b) Amount budgeted for this item in Account No: Funds are available in account # 1-572-7001-46150 (R&M Land, Building and Improvement)
c) Source of funding for difference, if not fully budgeted: Not Applicable.
d) 5 year projection of the operational cost of the project Not Applicable.
e) Detail of additional staff requirements: Not Applicable.