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File #: 20-0169    Version: 1 Name: Contracts Database March
Type: Agreements/Contracts Status: Passed
File created: 2/3/2020 In control: City Commission
On agenda: 2/19/2020 Final action: 2/19/2020
Title: MOTION TO APPROVE THE DEPARTMENT RECOMMENDATIONS FOR THE FOLLOWING ITEMS LISTED ON THE CONTRACTS DATABASE REPORT: (A) FileOnQ - Public Safety Platform - Renewal (B) Brink’s Incorporated - Armored Car Services - Renewal
Attachments: 1. 1. Contracts Database Report - February 19, 2020, 2. 2. FileOnQ, Inc - Public Safety Platform - 3rd Amendment (all backup), 3. 3. Brink's Incorporated - Armored Car Services - 6th Amendment (all backup)
Title
MOTION TO APPROVE THE DEPARTMENT RECOMMENDATIONS FOR THE FOLLOWING ITEMS LISTED ON THE CONTRACTS DATABASE REPORT:

(A) FileOnQ - Public Safety Platform - Renewal

(B) Brink’s Incorporated - Armored Car Services - Renewal

Summary Explanation and Background

SUMMARY EXPLANATION AND BACKGROUND:

1. Pursuant to Section 35.29(F) "City Commission notification" of the City's Code of Ordinances, "The City Manager, or his or her designee, shall notify the Commission, in writing, at least three months in advance of the expiration, renewal, automatic renewal or extension date, and shall provide a copy of the contract or agreement and a vendor performance report card for the contract or agreement to the City Commission."

2. On May 17, 2017, Commission approved the motion to place all contracts from the Contract Database Reports on consent agendas as they come up for contractual term renewal so that City Commission affirms directions to administration whether to renew or to go out to bid.

3. The Agreements shown below are listed on the Contracts Database Reports for renewal.

(A) FileOnQ, Inc. - Maintenance of Public Safety Platform

1. On January 10, 2018, the City Commission approved to enter into a purchase and maintenance agreement with FileOnQ, Inc. for an initial one (1) year period, commencing January 15, 2018 and expiring January 14, 2019.

2. The City of Pembroke Pines Police Department contracts FileOnQ, Inc. to provide the software and software maintenance for a public safety platform comprised of EvidenceOnQ (property-evidence management software), DigitalOnQ (digital evidence management software), and OnQ QuarterMaster (supply-equipment management software).

3. Section 3.4 of the Original Agreement allows for three (3) additional one (1) year renewal terms upon mutual consent, evidenced by a written Amendment.

4. On November 1, 2018 the Parties executed the First Amendment to the Original Agreement for the first, one (1) year ren...

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