Title
MOTION TO AWARD IFB # PSPW-19-08 “EMERGENCY BACKUP POWER FOR CITY HALL” TO THE MOST RESPONSIVE/RESPONSIBLE BIDDER, EAU GALLIE ELECTRIC, INC, IN THE AMOUNT NOT TO EXCEED $1,163,007.30, WHICH INCLUDES A 10% OWNER’S CONTINGENCY OF $102,921 AND A 3% PERMIT ALLOWANCE IN THE AMOUNT OF $30,876.30.
Summary Explanation and Background
PROCUREMENT PROCESS TAKEN:
- Chapter 35 of the City’s Code of Ordinances is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”
- Section 35.15 defines an Invitation for Bid as “A written solicitation for competitive sealed bids with the title, date and hour of the public bid opening designated therein and specifically defining the commodities or services for which bids are sought. The invitation for bid shall be used when the city is capable of specifically defining the scope of work for which a service is required or when the city is capable of establishing 15 precise specifications defining the actual commodities required. The invitation for bid shall include instructions to bidders, plans, drawings and specifications, if any, bid form and other required forms and documents to be submitted with the bid.”
- Section 35.19(A) states "All sealed competitive solicitations as defined in § 35.18 shall be presented to the City Commission for their consideration prior to advertisement."
- Section 35.21(A)(1) states, "An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."
SUMMARY EXPLANATION AND BACKGROUND:
1. On September 5, 2019, the City Commission authorized the advertisement of IFB # PSPW-19-08, “Emergency Backup Power for City Hall", which was advertised on September 10, 2019.
2. The purpose of this solicitation was to provide an emergency backup power system for City Hall. This system will allow the City to expand EOC capabilities, power the ...
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