Title
MOTION TO APPROVE THE DEPARTMENT RECOMMENDATIONS FOR THE FOLLOWING ITEMS LISTED ON THE CONTRACTS DATABASE REPORT:
(A) Comcast of South Florida II, Inc. - Basic Cable and Broadcast TV for Pines Point and Pines Place - Renewal
(B) SBA Communications Corporation - Communication Tower - Renewal of Lease - Chapel Trail
Summary Explanation and Background
SUMMARY EXPLANATION AND BACKGROUND:
1. Pursuant to Section 35.29(F) "City Commission notification" of the City's Code of Ordinances, "The City Manager, or his or her designee, shall notify the Commission, in writing, at least three months in advance of the expiration, renewal, automatic renewal or extension date, and shall provide a copy of the contract or agreement and a vendor performance report card for the contract or agreement to the City Commission."
2. On May 17, 2017, Commission approved the motion to place all contracts from the Contract Database Reports on consent agendas as they come up for contractual term renewal so that City Commission affirms directions to administration whether to renew or to go out to bid.
3. The Agreements shown below are listed on the Contracts Database Reports for renewal.
(A) Comcast of South Florida II, Inc. - Basic Cable and Broadcast TV for Pines Point and Pines Place.
1. On December 27, 2012, the City entered into a Services Agreement with Comcast of South Florida II, Inc. for an initial five (5) year period, commencing December 15, 2012 and expiring December 14, 2017.
2. The City of Pembroke Pines Community Services Department utilizes Comcast of South Florida II, Inc. to provide basic cable and broadcast TV services for the senior residential units at Pines Point and Pines Place.
3. Section 9 of the Original Agreement allows for additional automatic two (2) year renewal terms.
4. On December 15, 2017 the services were automatically renewed for an additional two (2) year term.
5. The Community Services Department recommends that the City Commission approve the automatic renewal of these services for an additional two (2) year renewal term commencing December 15, 2019 and ending December 14, 2021, as allowed by the agreement.
Financial Impact
FINANCIAL IMPACT DETAIL:
a) Renewal Cost: $329,104.08
b) Amount budgeted for this item in Account No:
Pines Point: $77,768.50 budgeted in account # 1-554-8002-41225
Pines Place: $251,335.58 in account # 1-554-8002-603-41225
c) Source of funding for difference, if not fully budgeted: "Not Applicable."
d) 5 year projection of the operational cost of the project:
Pines Point
Current FY Year 2 Year 3 Year 4 Year 5
Revenues $.00 $.00 $.00 $.00 $.00
Expenditures $29,063.50 $38,964.00 $9,741.00 $.00 $.00
Net Cost $29,063.50 $38,964.00 $9,741.00 $.00 $.00
Pines Place
Current FY Year 2 Year 3 Year 4 Year 5
Revenues $.00 $.00 $.00 $.00 $.00
Expenditures $93,939.98 $125,916.48 $31,479.12 $.00 $.00
Net Cost $93,939.98 $125,916.48 $31,479.12 $.00 $.00
e) Detail of additional staff requirements: "Not Applicable"
(B) SBA Communications Corporation - Renewal of Communication Tower Lease - Chapel Trail
1. On April 5, 2000, the City Commission approved to enter into a lease agreement with Nextel South Corporation for an initial ten (10) year period, commencing April 10, 2000 and expiring April 09, 2010.
2. Section 5.01 of the Original Agreement allows for three (3) additional five (5) year renewal terms upon mutual consent, evidenced by a written Amendment.
3. On March 8, 2010, the Parties executed the First Amendment to the Original Agreement for the first, five (5) year renewal term and on January 12, 2015, the Parties executed the Second Amendment to the Original Agreement extending the term to April 9, 2020.
4. The Finance Department recommends that the City Commission approve this Third Amendment to renew the Agreement for the third and final five (5) year term expiring April 9, 2025, as allowed by the agreement.
FINANCIAL IMPACT DETAIL:
a) Revenue: $50,209.89 Base Rental Fee (Annual CPI Increase of 3%.)
b) Amount budgeted for this item in Account No: $50,209.89 in Account 1-362031-6001 Rental Cell Towers.
c) Source of funding for difference, if not fully budgeted: Not Applicable
d) 5 year projection of the operational cost of the
Current FY Year 2 Year 3 Year 4 Year 5
Revenues $50,209.89 $51,716.19 $53,267.67 $54865.71 $56,511.68
Expenditures $0.00 $0.00 $.00 $.00 $.00
Net Cost $0.00 $0.00 $.00 $.00 $.00
e) Detail of additional staff requirements: Not Applicable