Title
MOTION TO APPROVE THE PURCHASE OF MULCH ON AN AS NEEDED BASIS FROM ADVANCED MULCH, INC., ADWOOD, INC., EASTCOAST MULCH, AND SUPERIOR MULCH UTILIZING THE SOUTHEAST FLORIDA GOVERNMENTAL COOPERATIVE PURCHASING GROUP (CO-OP) CONTRACT # E-42-17 FOR AN ESTIMATED ANNUAL AMOUNT NOT TO EXCEED $250,000, PURSUANT TO SECTION 35.18(C)(6) OF THE CITY’S CODE OF ORDINANCES.
Summary Explanation and Background
PROCUREMENT PROCESS TAKEN:
- Chapter 35 of the City’s Code of Ordinances is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”
- Section 35.18 of the City's Code of Ordinances is titled "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."
- Section 35.18(C) states that "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:"
- Section 35.18(C)(6) states that, "Cooperative purchasing plans are exempt from this section."
- Section 35.21(A)(1) states, "An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."
SUMMARY EXPLANATION AND BACKGROUND:
1. The Public Services Department and the Recreation and Cultural Arts Department are requesting approval for the purchase of mulch for various projects throughout the City on an as needed basis.
2. Both Departments would like to utilize the Southeast Florida Governmental Cooperative Purchasing Cooperative (Co-Op) contract # E-42-17 for: dyed recycled wood, melaleuca, playground wood chips and wood fiber, delivered and installed.
3. The City of Pompano Beach as the lead agency for the Co-Op competitively solicited and publicly awarded contract # E-42-17 to Advanced Mulch, Inc., Adwood, Inc., Eastcoast Mulch, and Superior Mulch. The original contract term was from November 15, 2017 through November 14, 2018. The contract offered (4) four one year renewal...
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