Title
MOTION TO APPROVE THE AGREEMENT WITH DOWLING CONSTRUCTION COMPANY, PURSUANT TO THE AWARD OF RFP # PL-18-06 “DIGITAL SIGNAGE FABRICATION AND INSTALLATION” FOR AN AMOUNT NOT TO EXCEED $512,488.08, WHICH INCLUDES AN AMOUNT OF $11,452 FOR PAYMENT AND PERFORMANCE BONDS, A 5% OWNER'S CONTINGENCY IN THE AMOUNT OF $23,726.30, AND A 3% PERMIT ALLOWANCE IN THE AMOUNT OF $14,235.78.
Summary Explanation and Background
This item was pulled at the request of the awarded vendor, prior to the start of the April 15, 2020 Commission Meeting, to be brought back at this Commission meeting.
PROCUREMENT PROCESS TAKEN:
- Chapter 35 of the City’s Code of Ordinances is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”
- Section 35.15 defines a Request for Proposals as “A written solicitation for competitive sealed proposals with the title, date and hour of the public opening designated. A request for proposals shall include, but is not limited to, general information, functional or general specifications, a statement of work, proposal instruction and evaluation criteria. All requests for proposals shall state the relative importance of price and any other evaluation criteria. The city may engage in competitive negotiations with responsible proposers determined to be reasonably susceptible of being selected for award for the purpose of clarification to assure full understanding of and conformance to the solicitation requirements. Proposers shall be accorded fair and equal treatment with respect to any opportunity for discussion and revision of proposals and such revisions may be permitted after submissions and prior to award for the purpose of obtaining the best and final offer.”
- 35.18(A) states, "A purchase of or contracts for commodities or services that is estimated by the Chief Procurement Officer to cost more than $25,000 shall be based on sealed competitive solicitations as determined by the Chief Procurement Officer, except as specifically provided herein."
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