Title
MOTION TO APPROVE THE DEPARTMENT RECOMMENDATIONS FOR THE FOLLOWING ITEMS LISTED ON THE CONTRACTS DATABASE REPORT:
(A) A Love for Language - Part-Time Speech Language Pathologist - Renewal
(B) Planet T Uniforms, Inc. - Charter School Uniforms - Renewal
(C) Safeguard Services, Inc. - Business Lease - Renewal
(D) Nalco Company, LLC - Purchase and Delivery of Potassium Phosphate - Renewal
Summary Explanation and Background
SUMMARY EXPLANATION AND BACKGROUND:
1. Pursuant to Section 35.29(F) "City Commission notification" of the City's Code of Ordinances, "The City Manager, or his or her designee, shall notify the Commission, in writing, at least three months in advance of the expiration, renewal, automatic renewal or extension date, and shall provide a copy of the contract or agreement and a vendor performance report card for the contract or agreement to the City Commission."
2. On May 17, 2017, Commission approved the motion to place all contracts from the Contract Database Reports on consent agendas as they come up for contractual term renewal so that City Commission affirms directions to administration whether to renew or to go out to bid.
3. The Agreements shown below are listed on the Contracts Database Reports for renewal.
(A) A Love for Language - Part-Time Speech Language Pathologist - Renewal
1. On September 5, 2019, the City entered into a Professional Services Agreement with A Love for Language, Inc. for an initial one (1) year period, commencing July 1, 2019 and expiring June 30, 2020.
2. The City of Pembroke Pines Charter Schools utilizes A Love for Language to provide part-time speech language pathology services.
3. Section 3.1 of the Original Agreement allows for one (1) additional two (2) year renewal term upon mutual consent, evidenced by a written Amendment.
4. The Charter Schools recommend that the City Commission approve this First Amendment for the two (2) year renewal term commencing July 1, 2020 and ending June 30, 2022, as allowed by the Agreement.
Financial Impact
FINANCIAL IMPACT DETAIL:
a) Annual Renewal Cost: $26,000
b) Amount budgeted for this item in Account No: Professional & Tech Services Account 172-569-5053-31310-5250-310
c) Source of funding for difference, if not fully budgeted: Not Applicable.
d) 5 year projection of the operational cost of the project
Current FY Year 2 Year 3 Year 4 Year 5
Revenues $.00 $.00 $.00 $.00 $.00
Expenditures $26,000.00 $26,000.00 $.00 $.00 $.00
Net Cost $26,000.00 $26,000.00 $.00 $.00 $.00
e) Detail of additional staff requirements: Not Applicable.
(B) Planet T Uniforms, Inc. - Charter School Uniforms - Renewal
1. On October 19, 2017, the City entered into a Franchise Agreement with Planet T Uniforms, Inc. for an initial three (3) year period, commencing October 19, 2017 and expiring October 18, 2020.
2. The City of Pembroke Pines awarded Planet T Uniforms, Inc. the exclusive right to provide school uniforms with logos and to provide uniform services to the City of Pembroke Pines Charter Schools.
3. Section 2.1 of the Original Agreement allows for one (1), three (3) year renewal term upon mutual consent of the Parties.
4. The City of Pembroke Pines Charter Schools Department recommends that the City Commission approve this First Amendment for the three (3) year renewal term commencing October 19, 2020 and ending October 18, 2023, as allowed by the Agreement.
FINANCIAL IMPACT DETAIL:
a) Renewal Cost: None. The Charter Schools will receive revenue in the form of franchise fees and surcharges.
b) Amount budgeted for this item in Account No: Below is the estimated contributions allocation for the Charter Schools:
Site Account Coding Projected Enrollment Allocation % Est. Contributions
Elementary Schools 170-366015-5051-3440 1900 31.49% $53,530.00
Middle Schools 170-366015-5052-3440 1335 22.13% $37,611.87
Academic Village 170-366015-5053-3440 2100 34.80% $59,164.73
FSU Elementary 170-366015-5061-3440 699 11.58% $19,693.40
Totals 6034 100.00% $170,000.00
c) Source of funding for difference, if not fully budgeted: Not Applicable
d) 3 year projection of the operational cost of the project:
Current FY Year 2 Year 3 Year 4 Year 5
Revenues $170,000.00 $170,000.00 $170,000.00 $.00 $.00
Expenditures $.00 $.00 $.00 $.00 $.00
Net Revenue $170,000.00 $170,000.00 $170,000.00 $.00 $.00
e) Detail of additional staff requirements: Not Applicable
(C) Safeguard Services, Inc. - Business Lease - Renewal
1. On September 4, 2018, the City entered into a Lease Agreement with Safeguard Services, Inc. for an initial one (1) year period, commencing June 1, 2018 and expiring May 31, 2019.
2. The City of Pembroke Pines Public Services Department leases a portion of the premises located at 13975 Pembroke Road Suite B Pembroke Pines, FL 33027 to Safeguard Services, Inc.
3. Section 1 of the Original Agreement allows for additional one (1) year renewal terms upon mutual consent, evidenced by a written Amendment.
4. On January 30, 2019 the City executed the First Amendment of the Original Agreement to enter into the first one (1) year renewal term.
5. The Public Services Department recommends that the City Commission approve this Second Amendment for the one (1) year renewal term commencing on June 1, 2020 and ending on May 31, 2021, as allowed by the agreement.
FINANCIAL IMPACT DETAIL:
a) Renewal Revenue: $89,775 plus sales tax (currently 6.5%)
b) Amount budgeted for this item in Account No: 1-362030-6001 (Rental -City Facilities
c) Source of funding for difference, if not fully budgeted: Not Applicable
d) 5 year projection of the operational cost of the project
Current FY Year 2 Year 3 Year 4 Year 5
Revenues $29,925.00 $59,850.00 $.00 $.00 $.00
Expenditures $.00 $.00 $.00 $.00 $.00
Net Revenue $29,925.00 $59,850.00 $.00 $.00 $.00
e) Detail of additional staff requirements: Not Applicable
(D) Nalco Company, LLC - Purchase and Delivery of Potassium Phosphate - Renewal
1. On July 26, 2015, the City Commission approved to enter into an Agreement with Nalco Company, LLC, for an initial one (1) year period, commencing June 1, 2015 and expiring May 31, 2016.
2. The City of Pembroke Pines Utilities Department utilizes Nalco Company, LLC to provide the delivery of Potassium Phosphate.
3. Section 2.2 of the Original Agreement allows for additional one (1) year renewal terms upon mutual consent, evidenced by a written Amendment.
4. To date the agreement has had seven (7) Amendments, including four (4) one (1) year renewals which extended the term of the agreement to May 31, 2020.
5. The Utilities Department recommends that the City Commission approve this Eighth Amendment to amend Section 3.1 of the Agreement and to allow for the Fifth year renewal term commencing June 1, 2020 and ending May 31, 2021, as allowed by the agreement.
FINANCIAL IMPACT DETAIL:
a) Renewal Cost: $90,717.65 (55,655 lbs. x $1.63/lb)
b) Amount budgeted for this item in Account No: $90,717.65 in Account No. 471-533-6031-52430 (Operating Chemicals)
c) Source of funding for difference, if not fully budgeted: Not Applicable
d) 5 year projection of the operational cost of the project: Not Applicable
Current FY Year 2 Year 3 Year 4 Year 5
Revenues $.00 $.00 $.00 $.00 $.00
Expenditures $30,239.22 $60,478.43 $.00 $.00 $.00
Net Cost $30,239.22 $60,478.43 $.00 $.00 $.00
e) Detail of additional staff requirements: Not Applicable