Title
MOTION TO AWARD IFB # CS-19-05 "HOUSING CABINETS AND COUNTER TOPS" TO ABS GENERAL CONTRACTORS, INC., IN THE ANNUAL AMOUNT NOT TO EXCEED $197,542.93 FOR THE INSTALLATION OF CABINETS ON AN AS NEEDED BASIS, AND TO AWARD GRANITE TOPS INDUSTRIES IN THE ANNUAL AMOUNT NOT TO EXCEED $132,457.07 FOR THE INSTALLATION OF QUARTZ COUNTER TOPS ON AN AS NEEDED BASIS, FOR AN INITIAL ONE (1) YEAR PERIOD WITH ONE (1) ADDITIONAL ONE (1) RENEWAL TERM.
Summary Explanation and Background
PROCUREMENT PROCESS TAKEN:
- Chapter 35 of the City’s Code of Ordinances is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”
- Section 35.15 defines an Invitation for Bid as “A written solicitation for competitive sealed bids with the title, date and hour of the public bid opening designated therein and specifically defining the commodities or services for which bids are sought. The invitation for bid shall be used when the city is capable of specifically defining the scope of work for which a service is required or when the city is capable of establishing 15 precise specifications defining the actual commodities required. The invitation for bid shall include instructions to bidders, plans, drawings and specifications, if any, bid form and other required forms and documents to be submitted with the bid.”
- 35.18(A) states, "A purchase of or contracts for commodities or services that is estimated by the Chief Procurement Officer to cost more than $25,000 shall be based on sealed competitive solicitations as determined by the Chief Procurement Officer, except as specifically provided herein."
- Section 35.19(A) states "All sealed competitive solicitations as defined in § 35.18 shall be presented to the City Commission for their consideration prior to advertisement."
- Section 35.21(A)(1) states, "An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."
SUMMARY EXPLANATION AND BACKGROUND:
1. On December 4, 2019, the City Commission authorized the advertisement of IFB # CS-19-05 "Housing Cabinets and Counter Tops”, which was advertised on December 10, 2019 .
2. The purpose of this solicitation was to supply and install wood cabinets and quartz counter tops for the housing apartments on an as needed basis.
3. On January 28, 2020, the City opened proposals from three (3) vendors:
- ABS General Contractors Inc
- Granite Tops Industries
- DBTECH, Inc
4. The Public Services Department and the Procurement Department have reviewed the bids and have deemed ABS General Contractors, Inc. for the cabinets and Granite Tops Industries for the countertops, to be the most responsive/responsible bidders.
|
ABS General Contractors Inc |
Unit Price |
|
PINES PLACE KITCHEN CABINETS |
|
|
1 - Bedroom (Small) |
$ 5,521.23 |
|
1 - Bedroom (Large) |
$ 8,871.72 |
|
2 - Bedroom |
$ 8,431.28 |
|
PINES POINT KITCHEN CABINETS |
|
|
1 - Bedroom (Small) |
$ 7,085.76 |
|
1 - Bedroom (Large) |
$ 8,894.71 |
|
1 - Bedroom (Studio) |
$ 6,975.65 |
|
PINES POINT BATHROOM CABINETS |
|
|
1 - Bedroom (Small) |
$ 308.55 |
|
1 - Bedroom (Large) |
$ 849.42 |
|
1 - Bedroom (Studio) |
$ 308.55 |
|
|
|
|
Granite Tops Industries |
|
|
PINES PLACE KITCHEN QUARTZ COUNTERTOPS |
|
|
1 - Bedroom (Small) |
$ 1,078.00 |
|
1 - Bedroom (Large) |
$ 1,864.00 |
|
2 - Bedroom |
$ 1,864.00 |
|
PINES POINT KITCHEN/Bathroom QUARTZ COUNTERTOPS |
|
|
1 - Bedroom (Small) |
$ 1,270.00 |
|
1 - Bedroom (Large) |
$ 2,095.00 |
|
1 - Bedroom (Studio) |
$ 2,095.00 |
5. In addition, ABS General Contractors, Inc has completed the Equal Benefits Certification Form and has stated that the "Contractor currently complies with the requirements of this section."
6. Granite Tops Industries has also completed the Equal Benefits Certification Form and have utilized the following allowable exemption, "Contractor does not provide benefits to employees' spouses in traditional marriages."
7. Request Commission to award IFB # CS-19-05 "Housing Cabinets and Counter Tops" to ABS General Contractors, Inc. in the annual amount not to exceed $197,542.93 for the installation of cabinets on an as needed basis, and to Granite Tops Industries in the annual amount not to exceed $132,457.07 for the installation of quartz counter tops on an as needed basis, for an initial one (1) year period with one (1) additional one (1) renewal term.
Financial Impact
FINANCIAL IMPACT DETAIL:
a) Initial Cost: Cabinets: $197,542.93 and Counter Tops: $132,457.07 Total $330,000 (The respective amounts are estimated amounts that the Department will not exceed on an annual basis, and will utilize on an as needed basis. The dollars reflected below are what the Department has available in their budget for the remainder of the year.)
b) Amount budgeted for this item in Account No:
Pines Point Funds are available in account # 1-554-8002-46150 (R&M land, building & improvements)
Pines Place Funds are available in account # 1-554-8002-603-46150 (R&M land, building & improvements)
c) Source of funding for difference, if not fully budgeted: Not Applicable.
d) 5 year projection of the operational cost of the project:
|
|
Current FY |
Year 2 |
Year 3 |
Year 4 |
Year 5 |
|
Revenues |
$0 |
$0 |
$0 |
$0 |
$0 |
|
Expenditures |
$137,500 |
$192,500 |
$0 |
$0 |
$0 |
|
Net Cost |
$137,500 |
$192,500 |
$0 |
$0 |
$0 |
e) Detail of additional staff requirements: Not Applicable.