Title
MOTION TO RATIFY THE CITY MANAGER’S APPROVAL FOR THE EMERGENCY PURCHASE OF FOUR (4) REPLACEMENT VALVES FROM FERGUSON ENTERPRISES, INC. FOR A TOTAL AMOUNT NOT TO EXCEED $55,800, PURSUANT TO SECTION 35.18(C)(1) OF THE CITY’S CODE OF ORDINANCES.
Summary Explanation and Background
On May 6, 2020 this item was deferred to the next Commission Meeting on May 20, 2020.
PROCUREMENT PROCESS TAKEN:
- Chapter 35 of the City’s Code of Ordinance is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”
- Section 35.18 of the City’s Code of Ordinances is titled “COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS.”
- Section 35.18(C) states that “Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:”
- Section 35.18(C)(1) states, “Emergency purchases. In urgent cases of compelling emergency that require the immediate purchase of commodities or services, the City Manager is empowered to waive competitive bidding or competitive proposals and authorize the Chief Procurement Officer to secure by open market procedure any commodities or services, notwithstanding the estimated cost of the commodities or services.”
- Section 35.21(A)(1) states, “An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed.”
SUMMARY EXPLANATION AND BACKGROUND:
1. Throughout the City water distribution piping, there are many valves which serve to isolate segments of water mains. These valves are needed for proper water distribution, proper fire protection and service during construction.
2. The City has experienced valve failures on the 24-inch water main on Pines Boulevard in the vicinity of SW 184th Avenue. These failures are due to the age of the valves. These valves must be replaced to maintain proper water main functions. ...
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