Title
MOTION TO APPROVE THE SOLE SOURCE PURCHASE OF THE VIGILANT INTELLIGENCE-LED POLICING (ILP) PACKAGE WITH MOBILE LICENSE PLATE READER (LPR) HARDWARE, VIGILANT TRAILER RETROFIT KIT, AND MOBILE LICENSE PLATE READER FROM VETTED SECURITY SOLUTIONS, IN AN AMOUNT NOT TO EXCEED $131,673.61, AND ALSO TO APPROVE THE FOURTH AMENDMENT TO THE ENTERPRISE SERVICE AGREEMENT (ESA) WITH VIGILANT SOLUTIONS AT A PRO-RATED AMOUNT NOT TO EXCEED $11,782, PURSUANT TO SECTION 35.18(C)(3) OF THE CITY’S CODE OF ORDINANCES.
Summary Explanation and Background
PROCUREMENT PROCESS TAKEN:
- Chapter 35 of the City’s Code of Ordinance is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”
- Section 35.18 of the City's Code of Ordinances is regarding "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."
- Section 35.18(C) states that "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:"
- Section 35.18(C)(3) of the City's Code of Ordinances states, "City Standard, single-source and sole-source commodities or services. City standard, single-source and sole-source commodities or services are exempt from competitive bidding."
- Section 35.21(A)(1) of the City’s Code of Ordinance states, "A initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."
SUMMARY EXPLANATION AND BACKGROUND:
1. On September 16, 2015, the City Commission approved the sole source purchase of the Vigilant Intelligence-Led Policing Package with Stationary License Plate Reader (LPR) Hardware along with the purchase of two compatible mobile LPR trailers from Vetted Security Solutions.
2. Vigilant Solutions has provided a sole source letter stating that "This letter is being provided to confirm Vetted Security Solution's exclusive position as a full...
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