Title
ADD-5: Addendum Item - MOTION TO APPROVE A CHANGE ORDER FOR THE PAYMENT OF AP EXAMS, TO THE SOLE SOURCE VENDOR , THE COLLEGE BOARD, IN THE AMOUNT NOT TO EXCEED $4,408, DUE TO EXCEEDING THE $80,750 ESTIMATED ANNUAL AMOUNT AS APPROVED BY CITY COMMISSION, PURSUANT TO SECTION 35.28(B) OF THE CITY'S PROCUREMENT CODE.
Summary Explanation and Background
PROCUREMENT PROCESS TAKEN:
- Chapter 35 of the City's Code of Ordinances is titled "PROCUREMENT PROCEDURES, PUBLIC FUNDS."
- Section 35.18 of the City's Code of Ordinances is titled "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."
- Section 35.18(C) states, "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:"
- Section 35.18(C)(3) states, "City Standard, single-source and sole-source commodities or services. City standard, single-source and sole-source commodities or services are exempt from competitive bidding."
- Section 35.21 of the City's Code of Ordinances is titled "AWARD OF CONTRACT."
- Section 35.21(A) of the City's Code of Ordinances is titled "City Commission approval."
- Section 35.21(A)(1) states, "An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."
- Section 35.28 of the City's Code of Ordinances is titled "CHANGE ORDERS."
- Section 35.28(B) of the City's Code of Ordinances, "The City Manager is not authorized to approve a change order without authorization of the City Commission where the initial purchase required the City Commission's approval and where the sum of all change orders issued under the contract exceeds 5% of the original contract amount of $25,000."
SUMMARY EXPLANATION AND BACKGROUND:
1. Advanced Placement is a program created by the College Board which offers college-level curricula and exami...
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