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File #: 20-0362    Version: 1 Name: Purchase of Ford F-250
Type: Purchase Status: Passed
File created: 4/21/2020 In control: City Commission
On agenda: 9/3/2020 Final action: 9/3/2020
Title: MOTION TO APPROVE THE PURCHASE OF A 2021 FORD F-250 ¾ TON SUPER DUTY REG CAB FROM DUVAL FORD LLC FOR AN AMOUNT NOT TO EXCEED $39,046 UTILIZING THE FLORIDA SHERIFFS ASSOCIATION’S (FSA) BID #FSA19-VEL27.0 PURSUANT TO SECTION 35.18(C)(5) OF THE CITY’S CODE OF ORDINANCES.
Sponsors: Utility
Attachments: 1. 1. FSA Contract, 2. 2 Duval Fleet - Quote, 3. 3. Bozard Ford - Quote
Title

MOTION TO APPROVE THE PURCHASE OF A 2021 FORD F-250 ¾ TON SUPER DUTY REG CAB FROM DUVAL FORD LLC FOR AN AMOUNT NOT TO EXCEED $39,046 UTILIZING THE FLORIDA SHERIFFS ASSOCIATION’S (FSA) BID #FSA19-VEL27.0 PURSUANT TO SECTION 35.18(C)(5) OF THE CITY’S CODE OF ORDINANCES.

Summary Explanation and Background

PROCUREMENT PROCESS TAKEN:

- Chapter 35 of the City’s Code of Ordinances is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”

- Section 35.18 of the City's Code of Ordinances is regarding "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."

- Section 35.18(C) states that "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:"

- Section 35.18(C)(5) states, “Commodities or services that are the subject of contracts with the state its political subdivisions or other governmental entities including the United States Government, are exempt from the competitive procurement process.”

- Section 35.21(A)(1) states, "An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."

-  The City is utilizing FSA bid # FSA19-VEL27.0 to complete these purchases.  FSA attempts to include scheduled, factory and aftermarket options in the bid document.  If a purchaser requests a non-scheduled option that is not included in the bid document, the vendor may provide this nonscheduled option.  Non-scheduled options should be listed as a separate line item and noted on the purchase order to include the price.  All non-scheduled options are covered under the terms and conditions.

SUMMARY EXPLANATION AND BACKGROUND:

1.  The Utilities Division is requesting to purchase a 2021 Ford F-250 ¾ Ton Super Duty Reg Cab from Duval Ford LLC. utilizing the FSA Bid #FSA19-Vel27.0.

2.  The 2021 Ford F-250 is a new vehicle tha...

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