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File #: 20-0637    Version: 1 Name: Nearpod/Flocabulary FY2021
Type: Purchase Status: Passed
File created: 8/20/2020 In control: City Commission
On agenda: 9/3/2020 Final action: 9/3/2020
Title: MOTION TO APPROVE THE PURCHASE FROM NEARPOD, INC. ACCESS TO THE NEARPOD DIGITAL INSTRUCTIONAL PLATFORM AND FLOCABULARY LITERACY PROGRAM THROUGH SOFTWARE LICENSES IN THE AMOUNT NOT TO EXCEED $44,501.59 FOR THE 2020-2021 SCHOOL YEAR, PURSUANT TO SECTIONS 35.18(C)(7)(H) and 35.18(C)(7)(I) OF THE CITY'S CODE OF ORDINANCES.
Sponsors: Charter School Administrative Support Office
Attachments: 1. 1. Exhibit 1. FY2020-21 Nearpod/Flocabulary quotes
Title

MOTION TO APPROVE THE PURCHASE FROM NEARPOD, INC. ACCESS TO THE NEARPOD DIGITAL INSTRUCTIONAL PLATFORM AND FLOCABULARY LITERACY PROGRAM THROUGH SOFTWARE LICENSES IN THE AMOUNT NOT TO EXCEED $44,501.59 FOR THE 2020-2021 SCHOOL YEAR, PURSUANT TO SECTIONS 35.18(C)(7)(H) and 35.18(C)(7)(I) OF THE CITY'S CODE OF ORDINANCES.

Summary Explanation and Background

PROCUREMENT PROCESS TAKEN:

- Chapter 35 of the City’s Code of Ordinances is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”

- Section 35.18 of the City's Code of Ordinances is regarding "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."

- Section 35.18(C) states that "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:"

- Section 35.18(C)(7) states that "The following contractual services are not subject to the competitive procurement requirement:"

- Section 35.18(C)(7)(h) states that "Copyrighted materials, including computer software;"

- Section 35.18(C)(7)(i) states that "Software licensing and maintenance with the company from which the software was purchased, or its authorized representative;"

- Section 35.21 of the City's Code of Ordinances is titled "AWARD OF CONTRACT."

- Section 35.21(A) of the City's Code of Ordinances is titled "City Commission approval."

- Section 35.21(A)(1) states, "An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."

SUMMARY EXPLANATION AND BACKGROUND:

1.  Nearpod, Inc. is an ed-tech company that offers ready-to-run K-12 instructional lessons, through a digital instructional platform that merges formative assessment and dynamic media for collaborative learning experiences. Nearpod ed-tech resources are aimed at helping students, educators, and school districts achieve academic success ...

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