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File #: 20-0576    Version: 1 Name: Purchase Interior Locks-Gerelcom
Type: Purchase Status: Passed
File created: 7/21/2020 In control: City Commission
On agenda: 9/16/2020 Final action: 9/16/2020
Title: MOTION TO APPROVE THE PURCHASE AND INSTALLATION OF INTERIOR LOCKS, EXTERIOR LOCKS AND ACCESS CONTROLS FOR THE CITY OF PEMBROKE PINES CHARTER SCHOOL CAMPUSES FROM GERELCOM, INC. IN THE AMOUNT NOT TO EXCEED $2,590,882.88 WHICH INCLUDES A 2.5% OWNER'S CONTINGENCY IN THE AMOUNT OF $60,534.65, A 3% PERMIT ALLOWANCE IN THE AMOUNT OF $72,641.58, AND A 1.5% FEE TO PROVIDE A PAYMENT & PERFORMANCE BOND IN THE AMOUNT OF $36,320.79, UTILIZING PRICING ESTABLISHED BY THE GENERAL SERVICES ADMINISTRATION (GSA) RFQ # 1379381, PURSUANT TO SECTION 35.18(C)(5) OF THE CITY’S CODE OF ORDINANCES.
Sponsors: Public Services
Attachments: 1. 1. Gerelcom Agreement, 2. 2. Exhibit A - GSA Bid, 3. 3. Exhibit B - Gerelcom Quote, 4. 4. Separation letter, 5. 5. DOJ COPS Office Request for Approval - SVPP Grant
Title

MOTION TO APPROVE THE PURCHASE AND INSTALLATION OF INTERIOR LOCKS, EXTERIOR LOCKS AND ACCESS CONTROLS FOR THE CITY OF PEMBROKE PINES CHARTER SCHOOL CAMPUSES FROM GERELCOM, INC. IN THE AMOUNT NOT TO EXCEED $2,590,882.88 WHICH INCLUDES A 2.5% OWNER'S CONTINGENCY IN THE AMOUNT OF $60,534.65, A 3% PERMIT ALLOWANCE IN THE AMOUNT OF $72,641.58, AND A 1.5% FEE TO PROVIDE A PAYMENT & PERFORMANCE BOND IN THE AMOUNT OF $36,320.79, UTILIZING PRICING ESTABLISHED BY THE GENERAL SERVICES ADMINISTRATION (GSA) RFQ # 1379381, PURSUANT TO SECTION 35.18(C)(5) OF THE CITY’S CODE OF ORDINANCES.

Summary Explanation and Background

PROCUREMENT PROCESS TAKEN:

- Chapter 35 of the City’s Code of Ordinances is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”

- Section 35.18 of the City's Code of Ordinances is regarding "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."

- Section 35.18(C) states, "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:"

- Section 35.18(C)(5) states, “Commodities or services that are the subject of contracts with the state its political subdivisions or other governmental entities including the United States Government, are exempt from the competitive procurement process.”

- Section 35.21(A)(1) states, "An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."

SUMMARY EXPLANATION AND BACKGROUND:

1.  The General Services Administration (GSA) is an independent agency of the United States government established in 1949 to help manage and support the basic functioning of federal agencies.

2. The GSA has established various “GSA Schedules” (also referred to as Multiple Award Schedules (MAS) and Federal Supply Schedules), which are long-term government wide contracts with commercial ...

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