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File #: 20-0608    Version: 1 Name: RE-20-05 Asphalt Resurfacing of Linear Park Walking Path
Type: Bid Status: Passed
File created: 8/10/2020 In control: City Commission
On agenda: 9/16/2020 Final action: 9/16/2020
Title: MOTION TO AWARD IFB # RE-20-05 "ASPHALT RESURFACING OF LINEAR PARK WALKING PATH” TO THE MOST RESPONSIVE/RESPONSIBLE BIDDER, ALL PAVING INC., IN THE AMOUNT NOT TO EXCEED $36,263.13, WHICH INCLUDES AN OWNER’S CONTINGENCY IN THE AMOUNT OF $1,500 AND A PERMIT ALLOWANCE IN THE AMOUNT OF $1,628.12.
Sponsors: Recreation and Cultural Arts
Attachments: 1. 1. All Paving, Inc. Agreement, 2. 2. Exhibit A - RE-20-05 Asphalt Resurfacing of Linear Parks Walking Path, 3. 3. Exhibit B - All Paving Inc Submittal, 4. 4. RE-20-05 - Bid Tabulation

Title

MOTION TO AWARD IFB # RE-20-05 "ASPHALT RESURFACING OF LINEAR PARK WALKING PATH” TO THE MOST RESPONSIVE/RESPONSIBLE BIDDER, ALL PAVING INC., IN THE AMOUNT NOT TO EXCEED $36,263.13, WHICH INCLUDES AN OWNER’S CONTINGENCY IN THE AMOUNT OF $1,500 AND A PERMIT ALLOWANCE IN THE AMOUNT OF $1,628.12.

 

 

Summary Explanation and Background

- Chapter 35 of the City’s Code of Ordinances is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”

 

- Section 35.15 defines an Invitation for Bid as “A written solicitation for competitive sealed bids with the title, date and hour of the public bid opening designated therein and specifically defining the commodities or services for which bids are sought.  The invitation for bid shall be used when the city is capable of specifically defining the scope of work for which a service is required or when the city is capable of establishing 15 precise specifications defining the actual commodities required.  The invitation for bid shall include instructions to bidders, plans, drawings and specifications, if any, bid form and other required forms and documents to be submitted with the bid.”

 

- Section 35.18 of the City's Code of Ordinances is titled "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."

 

- 35.18(A) states, "A purchase of or contracts for commodities or services that is estimated by the Chief Procurement Officer to cost more than $25,000 shall be based on sealed competitive solicitations as determined by the Chief Procurement Officer, except as specifically provided herein."

 

- Section 35.19 of the City's Code of Ordinances is titled "SEALED COMPETITIVE BIDDING PROCEDURE."

 

- Section 35.19(A) states "All sealed competitive solicitations as defined in § 35.18 shall be presented to the City Commission for their consideration prior to advertisement."

 

- Section 35.21 of the City's Code of Ordinances is titled "AWARD OF CONTRACT."

 

- Section 35.21(A) of the City's Code of Ordinances is titled "City Commission approval."

 

- Section 35.21(A)(1) states, "An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."

 

SUMMARY EXPLANATION AND BACKGROUND:

 

1.  On May 6, 2020, the City Commission authorized the advertisement of IFB # RE-20-05 “Asphalt Resurfacing of Linear Park Walking Path”, which was advertised on May 12, 2020.

 

2.  The purpose of this solicitation was to enter into a contract with a qualified firm to repair and repave approximately 25,000 square feet of an asphalt path at Linear Park to ensure safe and level surfaces for the public to utilize. The Park is located within the FP&L easement north of Craig Rupp Dog Park on Johnson Street and south of Taft Street.

 

3.  On July 21, 2020, the City opened six (6) proposals from the following vendors:

 

All Paving, Inc

$33,135.00

Rapid Milling and Paving

$47,083.38

Florida Blacktop, Inc.

$58,200.00

AF USA Construction Corp

$62,076.00

Weekley Asphalt Paving, Inc.

$69,800.00

Unitec Inc

$74,873.50

 

4.  The Recreation & Cultural Arts Department has reviewed the bids and has deemed All Paving, Inc. to be the most responsive/responsible bidder.

 

5.  In addition, All Paving, Inc has completed the Equal Benefits Certification Form and have stated that the "Contractor currently complies with the requirements of this section."

 

6.  Request Commission to award IFB # RE-20-05 “Asphalt Resurfacing of Linear Park Walking Path”, to the most responsive/responsible bidder, All Paving, Inc. in the amount not to exceed $36,263.13, which includes a owner’s contingency of $1,500 and a permit allowance in the amount of $1,628.12.

 

 

Financial Impact

FINANCIAL IMPACT DETAIL:

 

a)   Initial Cost:  $36,263.13

b)   Amount budgeted for this item in Account No: Funds are available in account # 1-572-7001-46150 (R&M Land-Bldg & Impr.)

c)   Source of funding for difference, if not fully budgeted: Not Applicable.

d)   5 year projection of the operational cost of the project Not Applicable.

e)   Detail of additional staff requirements:  Not Applicable.