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File #: 20-0654    Version: 1 Name: Temporary Lime Feed System & Lime Slurry Purchase for WTP
Type: Agreements/Contracts Status: Passed
File created: 8/27/2020 In control: City Commission
On agenda: 9/16/2020 Final action: 9/16/2020
Title: MOTION TO APPROVE THE LEASE AGREEMENT, IN THE BEST INTEREST OF THE CITY, WITH BURNETT LIME COMPANY, INC. FOR A TEMPORARY LIME FEED SYSTEM BY CAL~FLO SYSTEMS, PROVIDING FOR THE LEASE OF THE SYSTEM AND THE PURCHASE OF CAL-FLO LIME SLURRY IN AN AMOUNT NOT TO EXCEED $95,360, PURSUANT TO SECTION 35.18(C)(8) OF THE CITY’S CODE OF ORDINANCES.
Sponsors: Utility
Attachments: 1. 1. 2019 - Commission Approval, 2. 2. 2020 - Commission Approval, 3. 3. Temporary Lime Feed System & Purchase of Lime Slurry Agreement - Vendor Executed
Title

MOTION TO APPROVE THE LEASE AGREEMENT, IN THE BEST INTEREST OF THE CITY, WITH BURNETT LIME COMPANY, INC. FOR A TEMPORARY LIME FEED SYSTEM BY CAL~FLO SYSTEMS, PROVIDING FOR THE LEASE OF THE SYSTEM AND THE PURCHASE OF CAL-FLO LIME SLURRY IN AN AMOUNT NOT TO EXCEED $95,360, PURSUANT TO SECTION 35.18(C)(8) OF THE CITY’S CODE OF ORDINANCES.

Summary Explanation and Background

PROCUREMENT PROCESS TAKEN:

- Chapter 35 of the City’s Code of Ordinances is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”

- Section 35.18 of the City's Code of Ordinances is titled "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."

- Section 35.18(C) states that "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:"

- Section 35.18(C)(1) states that “In urgent cases of compelling emergency that require the immediate purchase of commodities or services, the City Manager is empowered to waive competitive bidding or competitive proposals and authorize the Chief Procurement Officer to secure by open market procedure any commodities or services, notwithstanding the estimated cost of the commodities or services.

- Section 35.18(C)(8) states that “Purchases of and contracts for commodities or services are exempt from this section when the City Commission declares by a simple majority affirmative vote that the process of competitive bidding and competitive proposals is not in the best interest of the City. The City Commission shall make specific factual findings that support its determination, and such contracts may be placed on the City Commission consent agenda.

- Section 35.21 of the City's Code of Ordinances is titled "AWARD OF CONTRACT."

- Section 35.21(A) of the City's Code of Ordinances is titled "City Commission approval."

- Section 35.21(A)(1) states, "An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Co...

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