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File #: 20-0657    Version: 1 Name: Purchase of Solar Salt
Type: Purchase Status: Passed
File created: 8/31/2020 In control: City Commission
On agenda: 9/16/2020 Final action: 9/16/2020
Title: MOTION TO APPROVE THE PURCHASE OF AN ADDITIONAL $15,800 OF SODIUM CHLORIDE (SOLAR SALT) DURING THE CONTRACTUAL YEAR MAY 31, 2019, TO MAY 30, 2020, AND TO APPROVE AN INCREASE FROM 600 TONS TO 825 TONS, PER YEAR, OF SODIUM CHLORIDE ON AN AS NEEDED BASIS, UTILIZING THE SOUTHEAST FLORIDA GOVERNMENTAL COOPERATIVE PURCHASING GROUP (CO-OP) BID # ITB 2017-024 IN AN ANNUAL AMOUNT NOT TO EXCEED $103,125, PURSUANT TO SECTION 35.18(C)(6) OF THE CITY’S CODE OF ORDINANCES.
Sponsors: Utility
Attachments: 1. 1. Commission Approval - 2017, 2. 2. Commission Approval - Renewal 2018, 3. 3. Commission Approval - Renewal 2019, 4. 4. Commission Approval - Renewal 2020
Title

MOTION TO APPROVE THE PURCHASE OF AN ADDITIONAL $15,800 OF SODIUM CHLORIDE (SOLAR SALT) DURING THE CONTRACTUAL YEAR MAY 31, 2019, TO MAY 30, 2020, AND TO APPROVE AN INCREASE FROM 600 TONS TO 825 TONS, PER YEAR, OF SODIUM CHLORIDE ON AN AS NEEDED BASIS, UTILIZING THE SOUTHEAST FLORIDA GOVERNMENTAL COOPERATIVE PURCHASING GROUP (CO-OP) BID # ITB 2017-024 IN AN ANNUAL AMOUNT NOT TO EXCEED $103,125, PURSUANT TO SECTION 35.18(C)(6) OF THE CITY’S CODE OF ORDINANCES.

Summary Explanation and Background

PROCUREMENT PROCESS TAKEN:

- Chapter 35 of the City’s Code of Ordinance is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”

- Section 35.18 of the City's Code of Ordinances is titled "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."

- Section 35.18(C) states that "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:"

-  Pursuant to Section 35.18(C)(6) of the City's Code of Ordinances, "Cooperative purchasing plans are exempt from this section."

- Section 35.21 of the City's Code of Ordinances is titled "AWARD OF CONTRACT."

- Section 35.21(A) of the City's Code of Ordinances is titled "City Commission approval."

- Section 35.21(A)(1) states, "An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."

- Section 35.28 of the City's Code of Ordinances is titled "Change Orders"

- Section 35.28(B) of the City’s Code of Ordinance states, "[…] the City Manager is not authorized to approve a change order without authorization of the City Commission where the initial purchase required the City Commission’s approval and where the sum of all change orders issued under the contract exceeds 5% of the original contract amount or $25,000.”

SUMMARY EXPLANATION AND BACKGROUND:

1.  The City is respon...

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