File #: 20-0361    Version: 1 Name: Purchase and Installation of Backend Generator WWTP
Type: Agreements/Contracts Status: Passed
File created: 4/21/2020 In control: City Commission
On agenda: 10/7/2020 Final action: 10/7/2020
Title: MOTION TO APPROVE THE INSTALLATION OF A NEW GENERATOR END TO THE CAT-3512 GENERATOR LOCATED AT THE EAST GENERATOR BUILDING LOCATED AT THE WASTEWATER TREATMENT PLANT BY PANTROPIC POWER, INC. FOR AN AMOUNT NOT TO EXCEED $189,710 PURSUANT TO SECTION 35.18(C)(7)(D) OF THE CITY'S CODE OF ORDINANCES.
Sponsors: Utility
Attachments: 1. 1. Pantropic Power, Inc. - Purchase and Installation of Backend Generator Agreement (VENDOR EXECUTED)

Title

MOTION TO APPROVE THE INSTALLATION OF A NEW GENERATOR END TO THE CAT-3512 GENERATOR LOCATED AT THE EAST GENERATOR BUILDING LOCATED AT THE WASTEWATER TREATMENT PLANT BY PANTROPIC POWER, INC. FOR AN AMOUNT NOT TO EXCEED $189,710 PURSUANT TO SECTION 35.18(C)(7)(D) OF THE CITY'S CODE OF ORDINANCES.

 

Summary Explanation and Background

PROCUREMENT PROCESS TAKEN:

 

- Chapter 35 of the City’s Code of Ordinances is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”

 

- Section 35.18 of the City's Code of Ordinances is regarding "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."

 

- Section 35.18(C) states that "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:"

 

- Section 35.18(C)(7) states that, “The following contractual services are not subject to the competitive procurement requirement.”

 

- Section 35.18(C)(7)(D) states that, “Maintenance service and repair of equipment. When considered to be in the best interest of the City and recommended by the using department and the services to be performed are by the equipment manufacturer, manufacturer’s service representative or a distributor of the manufacturer’s equipment, the services may be procured without following the competitive sealed bid process.”

 

-  Section 35.21 of the City's Code of Ordinances is titled "AWARD OF CONTRACT."

 

- Section 35.21(A) of the City's Code of Ordinances is titled "City Commission Approval."

 

- Section 35.21(A)(1) states, "An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."

 

SUMMARY EXPLANATION AND BACKGROUND:

1.  The City owns and operates the Wastewater Treatment Plant located at 13955 Pembroke Road.

 

2.  There are two (2) stationary generators located at the Wastewater Treatment Plant, one (1) located at the East side of the plant and one (1) located on the West side of the plant.

 

3.  Currently, the CAT-3512 Generator located on the Eastside of the plant is out of service due to the failure of the megger testing of the existing generator end after installation of the new control panel.

 

4.  The following failures occurred during the megger testing:

                     - 30/60 Time Resistance Method

                     - Main Field (Rotor)

                     - Main Armature (Stator)

                     - Exciter Field (Rotor)

                     - Exciter Armature (Stator)

 

5.  Caterpillar, Inc. has provided a letter stating that “Pantropic Power Products Inc., is an authorized independent dealer of various models of Cat® branded machines, equipment, engines, oils and spare parts. As an authorized Cat dealer, Dealer provides prompt, competent services for Cat® products in the following counties in the state of Florida: Indian River, Okeechobee, Glades, Charlotte, Lee, Hendry, Collier, Monroe, Dade, Broward, Palm Beach, Martin, and St. Lucie. Dealer is the only cat dealer with approved business locations in the Service Territory.”

 

6.  Request City Commission to approve the installation of a new generator end to the CAT-3512 Generator located at the East Generator Building located at the Wastewater Treatment Plant by Pantropic Power, Inc. for an amount not to exceed $189,710 pursuant to Section 35.18(C)(7)(d) of the City's Code of Ordinances.

 

Financial Impact

FINANCIAL IMPACT DETAIL:

 

a)   Initial Cost: $189,710

b)   Amount budgeted for this item in Account No: $189,710 available in Account No. 471-535-6022-64073 (Generator)

c)   Source of funding for difference, if not fully budgeted: Not Applicable

d)   5 year projection of the operational cost of the project: Not Applicable

e)   Detail of additional staff requirements:  Not Applicable.