Title
MOTION TO AWARD IFB # PSUT-20-06 “WASTEWATER TREATMENT PLANT EFFLUENT PUMP STATION ELECTRICAL REHABILITATION” TO THE MOST RESPONSIVE/RESPONSIBLE BIDDER, EDWARDS ELECTRIC CORP. IN AN AMOUNT NOT TO EXCEED $1,591,297.45 WHICH INCLUDES THE COST TO PROVIDE A PAYMENT AND PERFORMANCE BOND IN THE AMOUNT OF $21,075, AN OWNER’S CONTINGENCY IN THE AMOUNT OF $122,440.20 AND A PERMIT ALLOWANCE IN THE AMOUNT OF $42,782.25.
Summary Explanation and Background
PROCUREMENT PROCESS TAKEN:
- Chapter 35 of the City’s Code of Ordinances is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”
- Section 35.15 defines an Invitation for Bid as “A written solicitation for competitive sealed bids with the title, date and hour of the public bid opening designated therein and specifically defining the commodities or services for which bids are sought. The invitation for bid shall be used when the city is capable of specifically defining the scope of work for which a service is required or when the city is capable of establishing 15 precise specifications defining the actual commodities required. The invitation for bid shall include instructions to bidders, plans, drawings and specifications, if any, bid form and other required forms and documents to be submitted with the bid.”
- Section 35.18 of the City's Code of Ordinances is titled "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."
- 35.18(A) states, "A purchase of or contracts for commodities or services that is estimated by the Chief Procurement Officer to cost more than $25,000 shall be based on sealed competitive solicitations as determined by the Chief Procurement Officer, except as specifically provided herein."
- Section 35.19 of the City's Code of Ordinances is titled "SEALED COMPETITIVE BIDDING PROCEDURE."
- Section 35.19(A) states "All sealed competitive solicitations as defined in § 35.18 shall be presented to the City Commission for their consideration prior to advertisement."
- Section 35.21 of the City's Code of Ordinances is titled "AWARD OF CONTRACT."
- Section 35.21(A) of the City's Code of Ordinances is titled "City Commission approval."
- Section 35.21(A)(1) states, "An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."
SUMMARY EXPLANATION AND BACKGROUND:
1. On June 17, 2020, the City Commission authorized the advertisement of IFB # PSUT-20-06 “Wastewater Treatment Plant Effluent Pump Station Electrical Rehabilitation”, which was advertised on June 23, 2020.
2. The purpose of this solicitation was to seek proposals from qualified firms to furnish all labor, materials, equipment, services and incidentals for the electrical rehabilitation of the effluent pump station located at the Wastewater Treatment Plant.
3. On July 28, 2020, the City opened six (6) proposals from the following vendors:
Vendor Name Cost Including P&P Bond
Edwards Electric, Corp. $1,426,075.00
All Florida Contracting Services, LLC. $1,795,200.00
Solares Electrical Services, Inc. $1,862,998.00
Gilmore Electric Co Inc. $1,880,795.00
Hypower Inc. $2,534,790.81
4. The Utilities Division has reviewed the bids and has deemed Edwards Electric, Corp. to be the most responsive/responsible bidder.
5. In addition, Edwards Electric Corp. has also completed the Equal Benefits Form and has stated that the “Contractor currently complies with the requirements of this section.”
6. The Utilities Division would like to add an owner's contingency (approximately 8.59%) to cover any additional services needed along with a 3% permit allowance which will increase the total cost from $1,426,075 to $1,591,297.45.
7. Request City Commission to award IFB # PSUT-20-06 “Wastewater Treatment Plant Effluent Pump Station Electrical Rehabilitation” to the most responsive/responsible bidder, Edwards Electric Corp. in an amount not to exceed $1,591,297.45, which includes the cost to provide a Payment and Performance Bond in the amount of $21,075, an owner’s contingency in the amount of $122,440.20, and a permit allowance in the amount of $42,782.25.
Financial Impact
FINANCIAL IMPACT DETAIL:
a) Initial Cost: $1,591,297.45
b) Amount budgeted for this item in Account No: Funds are available in FY2019-20 account # 471-535-6022-64400 (Other Equipment) and will be carried over to FY2020-21
c) Source of funding for difference, if not fully budgeted: Not Applicable.
d) 5 year projection of the operational cost of the project Not Applicable.
e) Detail of additional staff requirements: Not Applicable.