Title
MOTION TO AWARD IFB # PSPW-20-10 "PINES CHARTER SCHOOL WEST EPDM POUR IN PLACE" TO THE MOST RESPONSIVE/RESPONSIBLE BIDDER, LANIER PLANS INC. DBA KORKAT, IN THE AMOUNT NOT TO EXCEED $30,305, WHICH INCLUDES AN OWNER'S CONTINGENCY IN THE AMOUNT OF $2,755.
Summary Explanation and Background
PROCUREMENT PROCESS TAKEN:
- Chapter 35 of the City’s Code of Ordinances is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”
- Section 35.15 defines an Invitation for Bid as “A written solicitation for competitive sealed bids with the title, date and hour of the public bid opening designated therein and specifically defining the commodities or services for which bids are sought. The invitation for bid shall be used when the city is capable of specifically defining the scope of work for which a service is required or when the city is capable of establishing 15 precise specifications defining the actual commodities required. The invitation for bid shall include instructions to bidders, plans, drawings and specifications, if any, bid form and other required forms and documents to be submitted with the bid.”
- Section 35.18 of the City's Code of Ordinances is titled "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."
- 35.18(A) states, "A purchase of or contracts for commodities or services that is estimated by the Chief Procurement Officer to cost more than $25,000 shall be based on sealed competitive solicitations as determined by the Chief Procurement Officer, except as specifically provided herein."
- Section 35.19 of the City's Code of Ordinances is titled "SEALED COMPETITIVE BIDDING PROCEDURE."
- Section 35.19(A) states "All sealed competitive solicitations as defined in § 35.18 shall be presented to the City Commission for their consideration prior to advertisement."
- Section 35.21 of the City's Code of Ordinances is titled "AWARD OF CONTRACT."
- Section 35.21(A) of the City's Code of Ordinances is titled "City Commission approval."
- Section 35.21(A)(1) states, "An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."
SUMMARY EXPLANATION AND BACKGROUND:
1. On August 19, 2020, the City Commission authorized the advertisement of IFB # PSPW-20-10 "Pines Charter School West EPDM Pour In Place" which was advertised on August 25, 2020.
2. The purpose of this solicitation was to construct a Pour In Place surface at the City of Pembroke Pines West Campus Charter Elementary.
3. On September 22, 2020, the City opened three (3) proposals from the following vendors:
|
Vendor Name |
Total Cost |
|
Lanier Plans Inc. dba Korkat |
$ 27,550.00 |
|
Leadex Corporation |
$ 28,860.00 |
|
Bliss Products and Services, Inc. |
$ 31,075.00 |
4. The Public Services Department has reviewed the proposals and has deemed Lanier Plans Inc. dba Korkat to be the most responsive/responsible bidder.
5. In addition, Lanier Plans Inc. dba Korkat has also completed the Equal Benefits Certification Form and has stated that the "Contractor currently complies with the requirements of this section."
6. The Public Services Department would like to add a $2,755 owner’s contingency to the project to cover any additional services needed which will increase the total cost from 27,550 to $30,305.
7. Request City Commission to award IFB # PSPW-20-10 "Pines Charter School West EPDM Pour In Place" to the most responsive/responsible bidder, Lanier Plans Inc. dba Korkat in the amount not to exceed $30,305, which includes an owner’s contingency in the amount of $2,755.
Financial Impact
FINANCIAL IMPACT DETAIL:
a) Initial Cost: $30,305
b) Amount budgeted for this item in Account No: Funds are available in Account # 1-519-6001-46150 R&M Land, Bldg. Improvements.
c) Source of funding for difference, if not fully budgeted: Not Applicable.
d) Detail of additional staff requirements: Not Applicable.