Title
MOTION TO APPROVE A GRANT ADMINISTRATION AGREEMENT BETWEEN THE CITY OF PEMBROKE PINES AND COMMUNITY REDEVELOPMENT ASSOCIATES OF FLORIDA INCORPORATED FOR HOUSING PROGRAM ADMINISTRATION SERVICES.
Summary Explanation and Background
SUMMARY EXPLANATION AND BACKGROUND:
1. On June 17, 2020, the City advertised its notice to bidders of the City's desire to hire a firm to supply grant management, administration and implementation for community redevelopment projects (PL-20-01 - Grant Administration for Community Redevelopment Projects) .
2. On July 28, 2020, the bids were opened at the offices of the City Clerk.
3. On October 7, 2020, the City awarded the bid to Community Redevelopment Associates of Florida, Inc. and authorized the City Manager to negotiate a contract for housing administration services.
4. For any Federal or State funded program for which Community Redevelopment Associates of Florida, Inc will provide services to the City, a separate written amendment to the agreement shall be executed by both parties which shall specify the terms and amount of compensation to be paid.
5. Community Redevelopment Associates of Florida, Inc will be compensated through grant administration fees. Below are the program administrative fees as a percentage of total award:
Program - General Administration
CDBG 15% (Represents a 2.5% reduction in administration fees from previous contract)
CDBG-CV 14% (Coronavirus Allocation - Microenterprise Grants - Represents 1% reduction from typical CDBG admin percentage)
SHIP 10% (Consistent administration percentage from last contract)
HOME 12% (Consistent administration percentage from last contract)
NSP 10% (Consistent administration percentage from last contract)
6. In addition to general administration fees, Community Redevelopment Associates of Florida, Inc may be compensated the following administrative fees in the case that the City generates any program income.
Program - Administration (Program Income)
CDBG 15% (Consistent administration percentage from last contract)
SHIP 5% (Consistent administration percentage from last contract)
NSP 10% (Consistent administration percentage from last contract)
7. Grant awards for these programs change from year to year.
8. The proposed grant administration contract is for a three-year term (with 2 additional one year period renewals) . The costs are 100% Federally or State Funded with no cost to the City.
9. Recommend the Commission approve the contract for grant administration services with Community Redevelopment Associates of Florida, Inc. for up to a five year period as a result of (PL 20-01) Grant Administration for Community Redevelopment Projects.
Financial Impact
FINANCIAL IMPACT DETAIL:
a) Initial Cost: None, administrative fees are funded by the grants.
b) Amount budgeted for this item in Account No: Acct Numbers: xxxx = program year:
CDBG and NSP: 121-554-600-xxxx-31501 Professional services-CRA admin
SHIP: 120-554-600-xxxx-31501 Professional services-CRA admin
HOME: 121-554-600-xxxx-31510 Professional services-Direct cost
c) Source of funding for difference, if not fully budgeted: Not Applicable.
d) 5 year projection of the operational cost of the project: Not Applicable.
e) Detail of additional staff requirements: Not Applicable.