Title
MOTION TO AWARD IFB # PSPW-20-15 "CITYWIDE FILTER REPLACEMENT" TO THE MOST RESPONSIVE/RESPONSIBLE BIDDER, SEHERLHDE LLC DBA FREEDOM AIR FILTRATION, IN THE ANNUAL AMOUNT NOT TO EXCEED $92,838.35, WHICH INCLUDES A 10% OWNER’S CONTINGENCY OF $8,439.85.
Summary Explanation and Background
SUMMARY EXPLANATION AND BACKGROUND:
1. On November 18, 2020, the City Commission authorized the advertisement of IFB # PSPW-20-15 "Citywide Filter Replacement", which was advertised on November 24, 2020.
2. The purpose of this solicitation was to provide Merv 13 Filters which will enhance the filtration systems Citywide due to the COVID-19 pandemic.
3. On December 10, 2020, the City opened eight (8) proposals from the following vendors:
|
Vendor Name |
Total Cost |
|
Seherlhde LLC DBA Freedom Air Filtration |
$ 84,398.50 |
|
Blizzard Air Conditioning, LLC |
$ 89,989.98 |
|
American Air Filter Co. DBA AAF International |
$ 92,708.58 |
|
HG Refrigeration Supply, Inc. |
$ 113,694.40 |
|
Northgate Limited, Inc. |
$ 148,564.80 |
|
Harrington Industrial Plastics, LLC |
$ 155,765.34 |
|
Royal Beverages, LLC |
$ 165,831.12 |
|
Supa Air and Heat, Inc. |
$ 318,831.60 |
4. The Public Services Department has reviewed the proposals and has deemed Seherlhde LLC DBA Freedom Air Filtration to be the most responsive/responsible bidder.
5. In addition, Seherlhde LLC DBA Freedom Air Filtration has also completed the Equal Benefits Certification Form and has stated that the Contractor currently complies with the requirements of this section.
6. The Public Services Department would like to add a 10% owner’s contingency to cover any additional filters needed which will increase the total cost from $84,398.50 to $92,838.35.
7. The agreement will be for an initial one year term, and may be renewed for two additional one year terms. The prices may be adjusted each year subsequent to the initial term in the event the Contractor provides the City adequate evidence to substantiate a price increase, which would be no more than an amount equal to the CPI for the current year as of the month of April, however no greater than 3%.
8. Request Commission to award IFB # PSPW-20-15 "Citywide Filter Replacement" to the most responsive/responsible bidder, Seherlhde LLC DBA Freedom Air Filtration in the amount of $92,838.35, which includes a 10% owner’s contingency of $8,439.85.
Financial Impact
FINANCIAL IMPACT DETAIL:
a) Initial Cost: $92,838.35
b) Amount budgeted for this item in Account No: Funds are available in City Object Code 46150 (R&M Land, Bldg.) for various City Departments on an as needed basis.
c) Source of funding for difference, if not fully budgeted: Not Applicable.
d) 5 year projection of the operational cost of the project: Not Applicable.
e) Detail of additional staff requirements: Not Applicable.