Title
MOTION TO AWARD IFB # RE-20-07 "SOCCER UNIFORMS” TO THE MOST RESPONSIVE/RESPONSIBLE BIDDER, KALCI SOCCER LLC, IN THE AMOUNT NOT TO EXCEED $43,695.
Summary Explanation and Background
PROCUREMENT PROCESS TAKEN:
- Chapter 35 of the City’s Code of Ordinances is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”
- Section 35.15 defines an Invitation for Bid as “A written solicitation for competitive sealed bids with the title, date and hour of the public bid opening designated therein and specifically defining the commodities or services for which bids are sought. The invitation for bid shall be used when the city is capable of specifically defining the scope of work for which a service is required or when the city is capable of establishing 15 precise specifications defining the actual commodities required. The invitation for bid shall include instructions to bidders, plans, drawings and specifications, if any, bid form and other required forms and documents to be submitted with the bid.”
- Section 35.18 of the City's Code of Ordinances is titled "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."
- 35.18(A) states, "A purchase of or contracts for commodities or services that is estimated by the Chief Procurement Officer to cost more than $25,000 shall be based on sealed competitive solicitations as determined by the Chief Procurement Officer, except as specifically provided herein."
- Section 35.19 of the City's Code of Ordinances is titled "SEALED COMPETITIVE BIDDING PROCEDURE."
- Section 35.19(A) states "All sealed competitive solicitations as defined in § 35.18 shall be presented to the City Commission for their consideration prior to advertisement."
- Section 35.21 of the City's Code of Ordinances is titled "AWARD OF CONTRACT."
- Section 35.21(A) of the City's Code of Ordinances is titled "City Commission approval."
- Section 35.21(A)(1) states, "An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."
SUMMARY EXPLANATION AND BACKGROUND:
1. On September 3, 2020, the City Commission authorized the advertisement of RE-20-07 “Soccer Uniforms”, which was advertised on September 8, 2020.
2. The purpose of this solicitation was to provide the Recreation and Cultural Arts Department with full sets of matching soccer uniforms, to include shirts, shorts, and socks.
3. On October 6, 2020, the City opened five (5) bids from the following vendors:
|
Vendor |
Total Bid Amount |
|
Kalci Soccer LLC |
$43,695.00 |
|
American Soccer Co, Inc. DBA Score Sports |
$56,460.00 |
|
FSP Designs |
$78,560.00 |
|
Stepstone Enterprises LLC |
$100,830.00 |
|
All American Sports Corp. DBA Riddell / All American |
$108,683.75 |
4. The Recreation & Cultural Arts Department has reviewed the bids and has deemed Kalci Soccer LLC to be the most responsive/responsible bidder.
5. In addition, Kalci Soccer LLC has completed the Equal Benefits Certification Form and have stated that the "Contractor currently complies with the requirements of this section."
6. Request Commission to award IFB # RE-20-07 "Soccer Uniforms", to the most responsive/responsible bidder, Kalci Soccer LLC, in the amount not to exceed $43,695.
Financial Impact
FINANCIAL IMPACT DETAIL:
a) Initial Cost: $43,695.00
b) Amount budgeted for this item in Account No: Funds are available in account # 1-572-7001-48555 (Youth Soccer).
c) Source of funding for difference, if not fully budgeted: Not Applicable.
d) 5 year projection of the operational cost of the project: Not Applicable.
e) Detail of additional staff requirements: Not Applicable.