Title
MOTION TO APPROVE THE PURCHASE OF POLICE PRACTICE AND DUTY AMMUNITION FROM LAWMEN'S AND SHOOTERS' SUPPLY, INC. IN THE AMOUNT NOT TO EXCEED $145,945.14, UTILIZING THE STATE OF FLORIDA TERM CONTRACT # 46000000-15-1, PURSUANT TO SECTION 35.18(C)(5) OF THE CITY'S CODE OF ORDINANCES.
Summary Explanation and Background
PROCUREMENT PROCESS TAKEN:
- Chapter 35 of the City's Code of Ordinances is titled "PROCUREMENT PROCEDURES, PUBLIC FUNDS".
- Section 35.18 of the City's Code of Ordinances is regarding "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."
- Section 35.18(C) states that "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:"
- Section 35.18(C)(5) states that, "Utilization of other governmental agencies' contracts. Commodities or services that are the subject of contracts with the state its political subdivisions or other governmental entities including the United States Government, are exempt from this section, provided, however, that this division shall apply only if the contract expressly permits or if the awarding jurisdiction and/or the vendor agree to allow the city to purchase therefrom and if either: (i) the commodities or services are the subject of a price schedule negotiated by the state or federal government or by competitive bid by another governmental agency and not on any preference; (ii) or the price offered for the commodity or service exactly equals or is lower than the governmental contract from vendors awarded the governmental contract. Where an award is made pursuant to this paragraph, the terms and conditions agreeable to the City may be used in lieu of those terms and conditions of the contract with the other governmental agency."
- Section 35.21 of the City's Code of Ordinances is titled "AWARD OF CONTRACT".
- Section 35.21(A) of the City's Code of Ordinances is titled "City Commission approval."
- Section 35.21(A)(1) states that, "An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."
SUMMARY EXPLANATION AND BACKGROUND:
1. The Pembroke Pines Police Department is requesting to purchase duty and practice ammunition utilizing the State of Florida Term Contract # 46000000-15-1 "Defense Products."
2. Below is a pricing breakdown from the State of Florida Term Contract # 46000000-15-1 for the ammunition being requested by the Police Department. The State of Florida awarded Lawmen's and Shooters' Supply, Inc. for all of the Winchester ammunition.
Training Unit Order:
|
Product |
Brand/Grain |
Total Price |
|
USA9MM1 |
Winchester 9mm Luger 147 Gr. FMJ |
$14,580.87 |
|
RA9B |
Winchester 9mm Luger 147 Gr. |
$11,014.90 |
|
Q3131 |
Winchester 5.56 FMJ 55 Gr. |
$23,653.70 |
|
RA556B |
Winchester .556/.223 64 Gr. |
$27,883.80 |
|
RA45TP |
Winchester 45 Auto +P 230 Gr. |
$2,679.30 |
|
Q4206 |
Winchester 380 Auto 95 Gr. FMJ |
$250.58 |
|
RA380T |
Winchester 380 Auto 95 Gr. T Series |
$712.88 |
|
X3574P |
Winchester 357 Magnum 158 Gr. JHP |
$195.11 |
|
|
Total |
$80,971.14 |
SWAT Team Order:
|
Product |
Brand/Grain |
Total Price |
|
USA9MM1 |
Winchester 9mm Luger 147 Gr. FMJ |
$25,258.20 |
|
RA9B |
Winchester 9mm Luger 147 Gr. |
$3,389.20 |
|
Q3131 |
Winchester .223 FMJ 55 Gr. |
$27,032.80 |
|
RA556B |
Winchester .556/.223 64 Gr. |
$9,294.60 |
|
|
Total |
$64,974.80 |
3. Request Commission to approve the purchase of police practice and duty ammunition from Lawmen's and Shooters' Supply, Inc. in the amount not to exceed $145,945.14, utilizing the State of Florida Term Contract # 46000000-15-1, pursuant to Section 35.18(C)(5) of the City's Code of Ordinances.
Financial Impact
FINANCIAL IMPACT DETAIL:
a) Initial Cost: $145,945.14
b) Amount budgeted for this item in Account No: $80,971.14 is available in account # 1-521-3001-52003 (Operating Supplies Training), and $64,974.80 is available in account # 1-521-3001-52683 (SRT Operating Supplies).
c) Source of funding for difference, if not fully budgeted: Not Applicable.
d) 5 year projection of the operational cost of the project Not Applicable.
e) Detail of additional staff requirements: Not Applicable.