Title
MOTION TO APPROVE THE DEPARTMENT RECOMMENDATIONS FOR THE FOLLOWING ITEMS LISTED ON THE CONTRACTS DATABASE REPORT:
(A) Camelot Community Care, Inc.-Behavioral Health Services - Renewal
(B) Global Business Solutions, Inc. - Cyber Security Curriculum - Renewal
(C) Herff Jones, LLC. - High School Yearbook Services - Renewal
(D) South Florida Institute on Aging, Inc. - Volunteering Services - Renewal
(E) Allied Universal Corporation - Furnish and Deliver Sodium Hydroxide 50% by Weight - Renewal
Summary Explanation and Background
SUMMARY EXPLANATION AND BACKGROUND:
1. Pursuant to Section 35.29(F) "City Commission notification" of the City's Code of Ordinances, "The City Manager, or his or her designee, shall notify the Commission, in writing, at least three months in advance of the expiration, renewal, automatic renewal or extension date, and shall provide a copy of the contract or agreement and a vendor performance report card for the contract or agreement to the City Commission."
2. On May 17, 2017, Commission approved the motion to place all contracts from the Contract Database Reports on consent agendas as they come up for contractual term renewal so that City Commission affirms directions to administration whether to renew or to go out to bid.
3. The Agreements presented below are listed on the Contracts Database Report for renewal.
(A) Camelot Community Care, Inc. - Behavioral Health Services - Renewal
1. On September 15, 2016, the City entered into an Agreement with Camelot Community Care, Inc. for an initial one (1) year period, commencing on July 1, 2016 and expiring on June 30, 2017.
2. The City of Pembroke Pines Charter Schools utilizes Camelot Community Care, Inc. to provide behavioral health services to children and families.
3. Section 5.2 of the Original Agreement allows for additional one (1) year renewal terms upon mutual consent, evidenced by a written Amendment.
4. On October 31, 2017, July 2, 2018, and August 14, 2019, the City entered into the First, Second, and Third Amendments, respectively, extending the term of the Original Agreement, as amended, to June 30, 2020.
5. On August 19, 2020 the City Commission approved the Fourth Amendment to the Original Agreement, as amended, to increase the student counseling and consultation fees and to extend the term for an additional one (1) year period commencing July 1, 2020 and expiring on June 30, 2021.
6. The City of Pembroke Pines Academic Village High School recommends that the City Commission approve this Fifth Amendment for the one (1) year renewal term commencing on July 1, 2021 and expiring on June 30, 2022, as allowed by the agreement.
Financial Impact
FINANCIAL IMPACT DETAIL:
a) Renewal Cost: $28,754.00
b) Amount budgeted for this item in Account No: $28,754.00 in Account # 172-569-5053-31310-5250-310 Individual Counseling
c) Source of funding for difference, if not fully budgeted: Not Applicable
d) 5 year projection of the operational cost of the project Not Applicable
e) Detail of additional staff requirements: Not Applicable
(B) Global Business Solutions, Inc. - Cyber Security Curriculum - Renewal
1. On July 3, 2019, the City entered into an Agreement with Global Business Solutions, Inc. for an initial two (2) year period, commencing July 1, 2019 and expiring June 30, 2021.
2. The City of Pembroke Pines Academic Village High School contracts Global Business Solutions, Inc. to provide a cybersecurity curriculum package, instructional services, license, computer products and textbooks, and testing vouchers. Students who are completing the initial two-year program this School Year will begin the Year 3 curriculum in the 2021-22 School Year.
3. On September 16, 2020 the Parties executed the First Amendment to the Original Agreement to include the provision of CompTIA A+ Testing Vouchers.
4. The City of Pembroke Pines Academic Village High School recommends that the City Commission approve this one (1) year renewal term covering Years 1, 2, and 3 of the curriculum, commencing on July 1, 2021 and expiring on June 30, 2022, as allowed by the Agreement.
FINANCIAL IMPACT DETAIL:
a) Renewal Cost: $69,568.50
b) Amount budgeted for this item in Account No:
Prof. Serv.: 172-569-5053-31310-5300-310: $17,100.00
-CYBERSEC305 Yr 2 Instructional Services 60 hrs @ $95/ea $5,700.00
-CYBERSEC320 Yr 3 Instructional Services 120 hrs @ $95/ea $11,400.00
Testing Material: 172-569-5053-52182-5300-513: $26,520.00
-CYB-VCH-ITF+ 2 classes (60 testing vouchers) of Yr 1 students @ $123.00/ea $7,380.00
-CYB-VCH-ITF+ 3 classes (85 testing vouchers) of Yr 2 students @ $123.00/ea $10,455.00
-CYB-VCH-Network 1 class (15 testing voucher) of Yr 3 students @ $329.00/ea $4,935.00
-MTA Voucher 1 class (30 testing vouchers) of Yr 3 students @ $125.00/ea $3,750.00
Software<1000: 172-569-5053-52652-5300-369: $23,250.00
-CYBERSEC230 curriculum package for Yr 1 students $5,500.00
-CYBERSEC230 lab software for Yr 1 students $2,250.00
-CYBERSEC305 curriculum package for Yr 2 students $5,500.00
-CYBERSEC305 lab software for Yr 2 students $2,250.00
-CYBERSEC320 curriculum package for Yr 3 students $5,500.00
-CYBERSEC320 lab software for Yr 3 students $2,250.00
Textbooks: 172-569-5053-54520-5300-520: $2,698.50
-CYBERSEC320:CYB320 books 30@ $89.95/ea for Yr 3 students $2,698.50
c) Source of funding for difference, if not fully budgeted: Not Applicable
d) 5 year projection of the operational cost of the project: Not Applicable
e) Detail of additional staff requirements: Not Applicable
(C) Herff Jones, LLC.-High School Yearbook Services - Renewal
1. On April 5, 2017, the City Commission approved to enter into an Agreement with Herff Jones, LLC. for an initial two (2) year period commencing on April 5, 2017 and expiring on April 4, 2019.
2. The City of Pembroke Pines Charter High School utilizes Herff Jones, LLC to provide High School yearbook services.
3. Section 3.2 of the Original Agreement allows for two (2) additional two (2) year renewal terms upon mutual consent, evidenced by a written Amendment.
4. On January 30, 2019, the City Commission approved the First Amendment to the Original Agreement, to renew the term for a two (2) year period commencing on April 5, 2019 and expiring on April 4, 2021.
5. The City of Pembroke Pines Academic Village High School recommends that the City Commission approve this Second Amendment for the final two (2) year renewal term commencing on April 5, 2021 and expiring on April 4, 2023, as allowed by the agreement.
FINANCIAL IMPACT DETAIL:
a) Annual Renewal Cost: $0.00
b) Amount budgeted for this item in Account No: Not Applicable. This is not a budgeted item. The funding for this expense is collected and deposited in a City deposit account number 172-220545-2220. This is a breakeven function of the High School.
c) Source of funding for difference, if not fully budgeted Not Applicable.
d) 2 year projection of the operational cost of the project Not Applicable
Current FY Year 2
Revenues $53,700.00 $53,700.00
Expenditures $53,700.00 $53,700.00
Net Cost $0.00 $0.00
e) Detail of additional staff requirements: Staff is comprised by high school students and an adviser.
(D) South Florida Institute on Aging, Inc. - Volunteering Services - Renewal
1. On May 21st, 2012, the City entered into a Volunteering Services Agreement at the Southwest Focal Point Senior Center with South Florida Institute on Aging, Inc. for an initial one (1) year period, commencing on May 21st, 2012 and expiring on May 21st, 2013.
2. The City of Pembroke Pines Community Services Department utilizes South Florida Institute on Aging, Inc. to provide volunteering services at the Southwest Focal Point Senior Center.
3. Section (1) (B) of the Original Agreement allows for additional one (1) year renewal terms upon mutual consent, evidenced by a written Amendment.
4. The term of the Original Agreement has been renewed eight (8) times extending the term up to May 20th, 2021.
5. The Community Services Department recommends that the City Commission approve this Ninth Amendment for the ninth one (1) year renewal term commencing on May 21st, 2021 and ending on May 20th, 2022, as allowed by the agreement.
FINANCIAL IMPACT DETAIL:
a) Renewal Cost: No cost to the City.
b) Amount budgeted for this item in Account No: Not Applicable.
c) Source of funding for difference, if not fully budgeted: Not Applicable.
d) 5 year projection of the operational cost of the project: Not Applicable.
e) Detail of additional staff requirements: Not Applicable.
(D) Allied Universal Corporation - Furnish and Deliver Sodium Hydroxide 50% by Weight - Renewal
1. On May 23, 2018, the City Commission approved the purchase of chemicals from Allied Universal Corporation utilizing the Southeast Florida Governmental Cooperative Purchasing Agreement for an initial two (2) year period, commencing on April 17, 2018 and expiring on April 16, 2020.
2. The City of Pembroke Pines Utilities Department requires the use of sodium hydroxide as part of odor control the process at the Wastewater Plant (East Scrubber).
3. The Original Agreement allows for three (3) additional one (1) year renewal terms upon mutual consent, evidenced by a written Amendment.
4. On April 15, 2020 the City Commission approved use of the renewed Agreement for the one (1) year term commencing on April 17, 2020 and expiring on April 16, 2021.
5. On January 15, 2021 the City of Margate renewed the Agreement for the second one (1) year term commencing on April 17, 2021 and expiring on April 16, 2022.
6. The Utilities Department recommends that the City Commission approve the purchase of chemicals under the second, one (1) year renewal term commencing on April 17, 2021 and expiring on April 16, 2022, as allowed by the Agreement.
FINANCIAL IMPACT DETAIL:
a) Renewal Cost: $28,400 per year to be utilized on an as needed basis (10,000 gallons x $2.84 per gallon). The prorated amount for the 7 remaining months of the fiscal year is approximately $16,566.70.
b) Amount budgeted for this item in Account No: $28,400 in Account No. 471-535-6022-52430 (Operating Chemicals)
c) Source of funding for difference, if not fully budgeted: Not Applicable.
d) 1 year projection of the operational cost of the project:
Current FY FY 2021-22
Revenues $.00 $.00
Expenditures $11,833.30 $16,566.70
Net Cost $11,833.30 $16,566.70
e) Detail of additional staff requirements: Not Applicable.