Title
MOTION TO PASS PROPOSED ORDINANCE 2021-08 ON SECOND AND FINAL READING.
PROPOSED ORDINANCE 2021-08 IS AN ORDINANCE OF THE CITY OF PEMBROKE PINES, FLORIDA, AMENDING CHAPTER 33 “GENERAL CITY POLICIES” SEC. 33.02 “CITY CLERK TO BE CUSTODIAN; DUTIES” OF THE CITY OF PEMBROKE PINES CODE OF ORDINANCES TO CREATE A NEW SUBSECTION (D) TO BE ENTITLED “CAMPAIGN FINANCE REPORTS” RELATING TO THE REQUIRED ELECTRONIC FILING OF CAMPAIGN FINANCE REPORTS WITH THE CITY CLERK; PROVIDING FOR CERTAIN FINDINGS AND CONCLUSIONS; PROVIDING FOR SEVERABILITY; PROVIDING FOR CODIFICATION; AND PROVIDING FOR AN EFFECTIVE DATE.
Summary Explanation and Background
SUMMARY EXPLANATION AND BACKGROUND:
1. The State legislature has enacted legislation that requires all candidates for state offices to file their campaign treasurer reports electronically with the Department of State.
2. The Broward County currently requires all candidates for Broward County office to file their campaign treasurer reports electronically with the Supervisor of Elections in Broward County.
3. The City of Pembroke Pines is committed to the use and implementation of technology and certain platforms to improve government efficiency, to make government more accessible and user-friendly, and whenever possible, reduce the demands on our resources.
4. The City has the authority under Section 106.07(2)(a)2, Florida Statutes, to impose electronic filing requirements for campaign finance reports required to be filed by each person, candidate, political committee, electioneering communications organization or other individual or organization required to file such reports pursuant to Chapter 106, Florida Statutes, where not inconsistent with Section 106.0705, FS.
5. The City Commission believes that the implementation of a mandatory electronic filing system for campaign treasurer reports will continue the commitment referenced above.
6. The City Commission finds that such a system is consistent with applicable Florida laws and best serves the health, safety and welfare of the citizens and residents of the City.
7. On 12/19/2019 an item on electronic campaign report filing software went before Commission but was pulled for further study. A decision at the March 3, 2021 meeting may help put the electronic reporting system into implementation as we enter into our next election cycle in March 2022.
Contractor EazyVote: quote attached as Exhibit 2.
Financial Impact
FINANCIAL IMPACT DETAIL:
a) Initial Cost: $3,250
b) Amount budgeted for this item in Account No: 1-519-1001-52652 Software
c) Source of funding for difference, if not fully budgeted: Once approved by Commission a budget adjustment will be done to move $762.00 from account 1-519-1001-46250 R&M Equipment; $2,238.00 from 1-519-1001-52650 Equipment < $1000. $3000 will be budgeted in the 1-519-1001-52652 annually.
d) 5 year projection of the operational cost of the project
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Current FY |
Year 2 |
Year 3 |
Year 4 |
Year 5 |
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Revenues |
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Expenditures |
$3250 |
$3000 |
$3000 |
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Net Cost |
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e) Detail of additional staff requirements: Not Applicable