Title
MOTION TO APPROVE, IN THE BEST INTEREST OF THE CITY, THE NEGOTIATED AGREEMENT BETWEEN THE CITY OF PEMBROKE PINES AND THE SOLE PROVIDER, SUNSTATE METER & SUPPLY, INC. FOR THE PURCHASE OF NEPTUNE WATER METERS, PARTS AND COMPONENTS, ON AN AS NEEDED BASIS FOR AN AMOUNT NOT TO EXCEED $3,772,875 IN YEAR ONE (1), WHICH INCLUDES AN OWNERS CONTINGENCY AMOUNT OF $146,448, FOR THE PURCHASE OF METERS 20-YEARS OLD OR OLDER AND ANNUAL METER REPLACEMENTS, $720,130 IN YEAR TWO (2), FOR ANNUAL METER REPLACEMENTS, AND $744,460 IN YEAR THREE (3) FOR ANNUAL METER REPLACEMENTS, PURSUANT TO SECTION 35.18(C)(8) OF THE CITY’S CODE OF ORDINANCES, AND TO APPROVE NEPTUNE WATER METERS AS A CITY STANDARD PURSUANT TO SECTION 35.18(C)(3) OF THE CITY’S CODE OF ORDINANCES.
Summary Explanation and Background
PROCUREMENT PROCESS TAKEN:
- Chapter 35 of the City’s Code of Ordinance is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”
- Section 35.18 of the City's Code of Ordinances is regarding "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."
- Section 35.18(C) states that "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:"
- Section 35.18(C)(3) states, "City Standard, single-source and sole-source commodities or services. City standard, single-source and sole-source commodities or services are exempt from competitive bidding."
- Section 35.18(C)(8) states that “Purchases of and contracts for commodities or services are exempt from this section when the City Commission declares by a simple majority affirmative vote that the process of competitive bidding and competitive proposals is not in the best interest of the City. The City Commission shall make specific factual findings that support its determination, and such contracts may be placed on the City Commission consent agenda.
- Section 35.21 of the City's Code of Ordinances is titled "AWARD OF CONTRACT."
- Section 35.21(A) of th...
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