Title
MOTION TO APPROVE THE PURCHASE OF THREE HUNDRED (300) GAS MASKS WITH FILTER CANISTERS, UTILIZING PRICING ESTABLISHED BY THE NEW YORK OFFICE OF GENERAL SERVICES CONTRACT # PC69035 IN THE AMOUNT NOT TO EXCEED $138,432; THREE HUNDRED (300) RIOT SHIELDS, UTILIZING PRICING ESTABLISHED BY THE STATE OF FLORIDA STATE TERM CONTRACT # 4600000-15-1 IN THE AMOUNT NOT TO EXCEED $36,828; AND SIXTY (60) BALLISTIC SHIELDS, UTILIZING PRICING ESTABLISHED BY THE NASPO VALUEPOINT MASTER AGREEMENT # 164719 IN THE AMOUNT NOT TO EXCEED $297,612.60, FOR THE POLICE DEPARTMENT FROM SRT SUPPLY, INC., IN THE TOTAL AMOUNT NOT TO EXCEED $472,872.60, PURSUANT TO SECTIONS 35.18(C)(5) AND 35.18(C)(6) OF THE CITY'S CODE OF ORDINANCES.
Summary Explanation and Background
PROCUREMENT PROCESS TAKEN:
- Chapter 35 of the City’s Code of Ordinances is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”
- Section 35.18 of the City's Code of Ordinances is regarding "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."
- Section 35.18(C) states, "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:"
- Section 35.18(C)(5) states, “Commodities or services that are the subject of contracts with the state its political subdivisions or other governmental entities including the United States Government, are exempt from the competitive procurement process.”
- Section 35.18(C)(6) states that “Cooperative purchasing. Cooperative purchasing plans are exempt from the competitive procurement process.”
- Section 35.21 of the City's Code of Ordinances is titled "AWARD OF CONTRACT."
- Section 35.21(A) of the City's Code of Ordinances is titled "City Commission approval.
- Section 35.21(A)(1) states, "An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."
SUMMARY EXPLANATION AND BACKGROUND:
1. The ballistic shields, gas masks, riot shields are utilized by the Police Department during hi-risk situations that officers may encounter during the performance of their duties. The ballistic shields, gas masks, riot shields will significantly increase officer safety.
2. The Police Department has obtained quotes from SRT Supply, utilizing the following contracts:
A. Gas Masks with Filter Canisters - New York Office of General Services Contract #PC69035: $138,432
B. Riot Shields - State of Florida Term Contract Pricing 4600000-15-1: $36,828
C. Ballistic Shields - NASPO Valuepoint Master Agreement # 164719: $297,612.60
3. Request Commission to approve the purchase of three hundred (300) gas masks with filter canisters, utilizing pricing established by the New York Office of General Services Contract # 69035 in the amount not to exceed $138,432; three hundred (300) riot shields, utilizing pricing established by the State of Florida State Term Contract # 4600000-15-1 in the amount not to exceed $36,828; and sixty (60) ballistic shields utilizing pricing established by the NASPO Valuepoint Master Agreement # 164719 in the amount not to exceed $297,612.60, for the Police Department from SRT Supply, Inc., in the total amount not to exceed $472,872.60, pursuant to Sections 35.18(C)(5) and 35.18(C)(6) of the City's Code of Ordinances.
Financial Impact
FINANCIAL IMPACT DETAIL:
a) Initial Cost: $472,872.60
b) Amount budgeted for this item in Account No:
For the 60 Ballistic Shields at a total cost of $297,612.60, funds were budgeted in account # 001-521-3001-664400-0000-000-0000: Other Equipment.
For the 300 Gas Masks at a total cost of $138,537, funds were budgeted in account # 001-521-3001-552650-0000-000-0000: Non-capital Equipment.
For the 300 Paulson Riot Shields at a total cost of $36,828, these were not budgeted.
c) Source of funding for difference, if not fully budgeted: A budget adjustment will be required to transfer $36,828 from account # 001-521-3001-664400-0000-000-0000: Other Equipment to account # 001-521-3001-552650-0000-000-0000: Non-capital Equipment.
d) 5 year projection of the operational cost of the project Not Applicable.
e) Detail of additional staff requirements: Not Applicable.