Title
MOTION TO APPROVE THE PURCHASE OF GANG RESISTANCE AND DRUG EDUCATION (“G.R.A.D.E.”) BOOKS AND MATERIALS NEEDED FOR THE PROGRAM FOR A TOTAL AMOUNT NOT TO EXCEED $8,093.98, UTILIZING THE LAW ENFORCEMENT TRUST FUNDS.
Summary Explanation and Background
PROCUREMENT PROCESS TAKEN:
- Chapter 35 of the City’s Code of Ordinances is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”
- Section 35.25 of the City's Code of Ordinances is titled "OPEN MARKET PROCEDURE."
- Section 35.25(A) Generally. A purchase of, or contract for, commodities or services that is estimated by the Chief Procurement Officer to cost $5,000 or less, maybe purchased either in the open market without newspaper advertisement and without observing the procedures prescribed by § 35.19, or in accordance with the competitive bidding procedure prescribed by § 35.19, as deemed appropriate by the Chief Procurement Officer. However, all such purchases of greater than the estimated cost of $5,000 but less than or equal to $7,500 shall require at least three oral quotations.
SUMMARY EXPLANATION AND BACKGROUND:
1- The G.R.A.D.E. program is taught to all 5th grade students as a preventive program. It includes teaching drug awareness, gang awareness and intervention, bullying, internet safety, peer pressure, self-esteem issues and conflict resolution.
2- It is mandatory that each student who participates in the G.R.A.D.E. program possess his/her own workbook. Upon completion of the program as a positive reinforcement the students receive a G.R.A.D.E. t-shirt. During the 10 week program the promotional items are used to reward students for participation.
3- A quantity of 3,000 books totaling $3,321.33, and promotional reward items totaling $4,772.65.
4- This quantity will provide the essential supplies for the program for approximately 2 years.
5- Request Commission approve the purchase of Gang Resistance and Drug Education ("G.R.A.D.E.") books and materials needed for the program for a total amount not to exceed $8,093.98, utilizing the Law Enforcement Trust Funds.
Financial Impact
FINANCIAL IMPACT DETAIL:
a) Initial Cost: $8093.98
b) Amount budgeted for this item in Account No: Not Applicable
c) Source of funding for difference, if not fully budgeted: Confiscated Funds from Drug and Crime Prevention #134-521-3004-552620-0000-000-0000
d) 5 year projection of the operational cost of the project: Not Applicable
e) Detail of additional staff requirements: Not Applicable