Title
MOTION TO APPROVE THE PURCHASE OF FIRE RESCUE MEDICAL SUPPLIES AND EQUIPMENT FROM HENRY SCHEIN FOR A TOTAL AMOUNT NOT TO EXCEED $38,710, UTILIZING THE SAVVIK BUYING GROUP CONTRACT #202102, FROM MEDLINE INDUSTRIES, INC. FOR A TOTAL AMOUNT NOT TO EXCEED $29,470, UTILIZING THE SAVVIK BUYING GROUP CONTRACT #202102 FOR FISCAL YEAR 2021-2022 PURSUANT TO SECTION 35.18(C)(6) OF THE CITY'S CODE OF ORDINANCES.
Summary Explanation and Background
PROCUREMENT PROCESS TAKEN:
- Chapter 35 of the City’s Code of Ordinance is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”
- Section 35.18 of the City's Code of Ordinances is titled "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."
- Section 35.18(C) states that "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:"
- Section 35.18 (C)(6) states that “Cooperative purchasing plans are exempt from this section.”
- Section 35.21 of the City's Code of Ordinances is titled "AWARD OF CONTRACT."
- Section 35.21(A) of the City's Code of Ordinances is titled "City Commission approval."
- Section 35.21(A)(1) states, "An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."
SUMMARY EXPLANATION AND BACKGROUND:
1. The City of Pembroke Pines Fire Department is requesting the authorization to purchase Fire Rescue Medical Supplies and Equipment for fiscal year 2021-2022 from:
Vendor Contract NumberTotal Amount Not to Exceed
Henry Schein #202102 $38,710
Medline #202102 $29,470
2. The Fire Department currently purchases the majority of their Fire Rescue Medical Supplies and Equipment from the Broward Sheriff's Office (BSO). The approval of this request will allow the Fire Department to purchase those items that BSO no longer carries, or for items which are out of stock.
3. On April 1, 2021, Eagle County Paramedic Services, as lead agency for Savvik Buying Group, entered into a three (3) year agreement commencing on June 1, 2021 with the option to renew for one (1) additional two (2) year period with Henry Schein.
4. On April 1, 2021, Eagle County Paramedic Services, as lead agency for Savvik Buying Group, entered into a three (3) year agreement commencing on June 1, 2021 with the option to renew for one (1) additional two (2) year period with Medline Industries, Inc.
5. Request Commission to approve the purchase of fire rescue medical supplies and equipment from Henry Schein for a total amount not to exceed $38,710, utilizing the Savvik Buying Group contract #202102, from Medline Industries, Inc. for a total amount not to exceed $29,470, utilizing the Savvik Buying Group contract #202102 for fiscal year 2021-2022 pursuant to Section 35.18(c)(6) of the City's Code of Ordinances.
Financial Impact
FINANCIAL IMPACT DETAIL:
a) Initial Cost: $68,180
b) Amount budgeted for this item in Account No: For Fiscal Year 2021-2022:
$45,720 - 001-529-4003-552006-0000-000-0000 (Operating Supplies-Rescue)
$10,710 - 001-529-4003-552160-0000-000-0000 (Pharmaceutical Supplies)
$11,750 - 001-529-4003-552660-0000-000-0000 (Non-Capital Equipment-Rescue)
c) Source of funding for difference, if not fully budgeted: Not Applicable
d) 5 year projection of the operational cost of the project: Not Applicable
e) Detail of additional staff requirements: Not Applicable