Title
MOTION TO APPROVE THE DEPARTMENT RECOMMENDATIONS FOR THE FOLLOWING ITEMS LISTED ON THE CONTRACTS DATABASE REPORT:
(A) JOliva Enterprises LLC - Janitorial Services for Senior Center/Rental Housing Facilities - Renewal
ITEM (B) WILL EXPIRE WITH NO RENEWAL TERMS AVAILABLE, THEREFORE, NO COMMISSION ACTION IS REQUIRED AS IT IS PRESENTED FOR NOTIFICATION PURPOSES ONLY PURSUANT TO SECTION 35.29 (F) OF THE CITY’S PROCUREMENT CODE:
(B) Technology International, Inc. - Pines Point and Pines Place Air Conditioning Units - Non-Renewal
Summary Explanation and Background
SUMMARY EXPLANATION AND BACKGROUND:
1. Pursuant to Section 35.29(F) "City Commission notification" of the City's Code of Ordinances, "The City Manager, or his or her designee, shall notify the Commission, in writing, at least three months in advance of the expiration, renewal, automatic renewal or extension date, and shall provide a copy of the contract or agreement and a vendor performance report card for the contract or agreement to the City Commission."
2. On May 17, 2017, Commission approved the motion to place all contracts from the Contract Database Reports on consent agendas as they come up for contractual term renewal so that City Commission affirms directions to administration whether to renew or to go out to bid.
3. The Agreements shown below are listed on the Contracts Database Reports for renewal.
(A) JOliva Enterprises LLC - Janitorial Services for Senior Center/Rental Housing Facilities - Renewal
1. On December 19th, 2017, the City entered into a Contractual Services Agreement with JOliva Enterprises LLC for an initial two (2) year period, which naturally expired on December 31st, 2019
2. The Community Service Department utilizes JOliva Enterprises LLC to perform janitorial services at the Senior Center Rental Housing Facilities (Pines Place, Pines Point, Management Office, Carl Schechter SW Focal Point Community Center).
3. Section 3.2 of the Original Agreement authorizes the renewal of the Original Agreement for two (2) additional two (2) year renewal terms upon mutual consent, evidenced by a written Amendment.
4. On December 4th, 2019, the City Commission approved the First Amendment to the Original Agreement for the first two (2) year renewal term, which will naturally expire on December 31st, 2021.
5. The Community Service Department is satisfied with the performance and execution of the Agreement and recommends that the City Commission approve this Second Amendment to the Original Agreement, as amended, for the final two (2) year renewal term which shall commence on January 1st, 2022 and naturally expire on December 31st, 2023.
Financial Impact
FINANCIAL IMPACT DETAIL:
a) Renewal Cost: $250,255 Annually
b) Amount budgeted for this item in Account No: Funds are available in various accounts: $116,034 Community Services Dept. Expense Account 001-569-8001-534950-0000-000-0000-; $85,900 Pines Place. Expense Account 001-554-8002-534950-0000-000-0000-00603; $48,321 Pines Point. Expense Account 001-554-8002-534950-0000-000-0000- $250,255 TOTAL
c) Source of funding for difference, if not fully budgeted: Not Applicable.
d) 2 year projection of the operational cost of the project: Not Applicable
Current FY Year 2
Revenues $.00 $.00
Expenditures $187,692.00 $250,255.00
Net Cost $187,692.00 $250,255.00
e) Detail of additional staff requirements: Not Applicable
(B) Technology International, Inc. - Pines Point and Pines Place Air Conditioning Units - Non-Renewal
1. On February 5th 2020, the City entered into an Agreement with Technology International, Inc. for an initial one (1) year period, which expired on February 4th, 2021.
2. Technology International, Inc. provides the City with Air conditioning units for Pines Point and Pines Place.
3. Section 3.2 of the Original Agreement authorizes the renewal of the Original Agreement for one (1) additional one (1) year renewal term upon mutual consent, evidenced by a written Amendment extending the term thereof.
4. On December 4th, 2020, the Parties executed the First Amendment which extended the term to February 4th, 2022.
5. The Community Services Department will start a new procurement process since there are no further renewals.