Title
MOTION TO APPROVE THE PURCHASE OF ONE (1) FREIGHTLINER VACTOR STORM DRAIN CLEANING TRUCK FROM ENVIRONMENTAL PRODUCTS GROUP IN THE AMOUNT NOT TO EXCEED $419,296.81, UTILIZING PRICING ESTABLISHED BY THE SOURCEWELL CONTRACT #122017-FSC, PURSUANT TO SECTION 35.18(C)(6) OF THE CITY'S CODE OF ORDINANCES.
Summary Explanation and Background
PROCUREMENT PROCESS TAKEN:
- Chapter 35 of the City’s Code of Ordinances is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”
- Section 35.18 of the City's Code of Ordinances is regarding "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."
- Section 35.18(C) states, "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:"
- Section 35.18 (C)(6) states that “Cooperative purchasing plans are exempt from this section.”
- Section 35.21 of the City's Code of Ordinances is titled "AWARD OF CONTRACT."
- Section 35.21(A) of the City's Code of Ordinances is titled "City Commission approval."
- Section 35.21(A)(1) states, "An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."
SUMMARY EXPLANATION AND BACKGROUND:
1. The Public Services Department would like to purchase one Freightliner Vactor storm drain cleaning truck from Environmental Products Group.
2. The Vactor truck will be used for storm drain cleaning. This will be used to start a NPDES compliant Stormwater Program in order to keep the City's storm drains and lines clear of dirt, debris, and other pollutants.
3. Environmental Products Group has provided a quote utilizing pricing established by the Sourcewell Contract # 122017-FSC:
|
Vehicle/Equipment |
Piggyback / Co-op Contract |
Cost |
|
Vactor Storm Drain Cleaning Truck |
Sourcewell #122017-FSC |
$419,296.81 |
4. Request Commission approve the purchase of one (1) Freightliner Vactor storm drain cleaning truck from Environmental Products Group in the amount not to exceed $419,296.81, utilizing pricing established by the Sourcewell contract #122017-FSC, pursuant to Section 35.18(C)(6) of the City's Code of Ordinances.
Financial Impact
FINANCIAL IMPACT DETAIL:
a) Initial Cost: $419,296.81
b) Amount budgeted for this item in Account No: Funds are budgeted in the following accounts:
100-541-6002-664068-0000-000-0000- (Sewer Cleaning Vacuum Machine) $420,000
c) Source of funding for difference, if not fully budgeted: Not applicable.
d) 5 year projection of the operational cost of the project: Not applicable.
e) Detail of additional staff requirements: Not applicable.