Title
MOTION TO APPROVE THE PURCHASE OF ONE (1) CATERPILLAR FORK LIFT FROM KELLY TRACTOR IN THE AMOUNT NOT TO EXCEED $48,120, UTILIZING THE FLORIDA SHERIFFS ASSOCIATION’S (FSA) FSA20-EQU18.0; ONE (1) FORD F-450 FLATBED TRUCK FROM PALMETTO FORD OF MIAMI IN THE AMOUNT NOT TO EXCEED $53,098, AND ONE (1) FREIGHTLINER DUMP TRUCK FROM SBL FREIGHTLINER LLC., IN THE AMOUNT NOT TO EXCEED $115,330, UTILIZING THE FLORIDA SHERIFFS ASSOCIATION’S (FSA) FSA20-VEH18.0; ONE (1) FREIGHTLINER BOOM BUCKET TRUCK FROM ALTEC INDUSTRIES, INC. IN THE AMOUNT NOT TO EXCEED $185,531, UTILIZING PRICING ESTABLISHED BY THE SOURCEWELL CONTRACT # 012418-ALT, PURSUANT TO SECTIONS 35.18(C)(5) AND 35.18(C)(6) OF THE CITY'S CODE OF ORDINANCES.
Summary Explanation and Background
PROCUREMENT PROCESS TAKEN
- Chapter 35 of the City’s Code of Ordinances is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”
- Section 35.18 of the City's Code of Ordinances is regarding "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."
- Section 35.18(C) states, "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:"
- Section 35.18(C)(5) states, “Commodities or services that are the subject of contracts with the state its political subdivisions or other governmental entities including the United States Government, are exempt from the competitive procurement process.”
- Section 35.25(A) states, "A purchase of, or contract for, commodities that is estimated by the Chief Procurement Officer to cost $5,000 or less, may be purchased either in the open market without newspaper advertisement and without observing the procedures prescribed by Section 35.19, or in accordance with the competitive bidding procedure prescribed by Section 35.19, as deemed appropriate by the Chief Procurement Officer."
- Section 35.21 of the City's Code of Ordinances is titled "AWARD OF CONTRACT."
- Section 35.21(A) of the City's Code of Ordinances is titled "City Commission Approval."
- Section 35.21(A)(1) states, "An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."
- Section 35.25 of the City's Code of Ordinances is regarding "OPEN MARKET PROCEDURE."
- Section 35.25(A) states, "A purchase of, or contract for, commodities that is estimated by the Chief Procurement Officer to cost $5,000 or less, may be purchased either in the open market without newspaper advertisement and without observing the procedures prescribed by Section 35.19, or in accordance with the competitive bidding procedure prescribed by Section 35.19, as deemed appropriate by the Chief Procurement Officer."
SUMMARY EXPLANATION AND BACKGROUND:
1. The Public Service Department is requesting to purchase the following heavy equipment:
2. Kelly Tractor has provided a quote for a Caterpillar Forklift. The forklift is used at the carpenter shop and central stores warehouse. The forklift will replace the current unit # 4284, which is a 2002 Hyster, which will be sent to surplus and sold via auction or other means.
|
Vehicle/Equipment |
Piggyback / Co-op Contract |
Cost |
|
Caterpillar Fork Lift |
FSA20-EQU18.0 |
$48,120 |
3. Palmetto Ford of Miami has provided a quote for an Ford F-450 Flat Bed Truck. The F-450 with 12' flatbed for water truck is used by grounds crew for landscaping. The F-450 will replace the current unit V # 4492, which is a 2006 Chevrolet C4500, which will be sent to surplus and sold via auction or other means.
|
Vehicle/Equipment |
Piggyback / Co-op Contract |
Cost |
|
Ford F-450 Flat Bed Truck |
FSA20-EQU18.0 |
$53,098 |
4. SBL Freightliner, LLC has provided a quote for a Freightliner Dump Truck. The heavy duty truck with trash/construction dump body is used by grounds and roofing crew. Currently the City has two dump trucks, however, the dump bodies are too small and both trucks are about 20 years old. The new dump truck will replace V # 5569 which is a 2001 Sterling M8500, which will be sent to surplus and sold via auction or other means. V # 5570 which is a 2003 Sterling M7500 will be retained.
|
Vehicle/Equipment |
Piggyback / Co-op Contract |
Cost |
|
Freightliner Dump Truck |
FSA20-VEH18.0 |
$115,330 |
5. Altec Industries, Inc. has provided a quote for a Freightliner Boom Bucket Truck at a total cost of $180,877. The Boom Bucket Truck will be used for parking lot light repairs and field lighting at parks. The truck will also be equipped with a chip box that will allow for hazardous tree and limb removal resulting from storms and hurricanes.
6. The Public Services Department would like to add the one day basic operator training class for $2,974 and the Sentry training travel and books for $1,680. The total for these items is under the City's $5,000 threshold, and can be purchased via the "Open Market Procedures".
7. The quote provided included some additional "Open Market Items". The City is utilizing Sourcewell Contract # 012418-ALT to complete this purchase. Altec will utilize an Open Market section for customer to be able to customize equipment as needed. The items in the Open Market section will be marked at 20% above Altec's cost.
|
Vehicle/Equipment |
Piggyback / Co-op Contract |
Cost |
|
Freightliner Boom Bucket Truck |
Sourcewell #012418-ALT |
$185,531 |
8. The Public Services Department has reviewed all the quotes and recommends to move forward with the purchases.
9. Request Commission approve the purchase of one (1) Caterpillar fork lift from Kelly Tractor in the amount not to exceed $48,120, utilizing the Florida Sheriffs Association’s (FSA) FSA20-EQU18.0; one (1) Ford F-450 flatbed truck from Palmetto Ford of Miami in the amount not to exceed $53,098, and one (1) Freightliner dump truck from SBL Freightliner Llc, in the amount not to exceed $115,330, utilizing the Florida Sheriffs Association’s (FSA) FSA20-VEH18.0; one (1) Freightliner Boom Bucket Truck from Altec Industries, Inc. in the amount not to exceed $185,531, utilizing pricing established by the Sourcewell Contract # 012418-ALT, pursuant to Sections 35.18(C)(5) and 35.18(C)(6 of the City's Code of Ordinances.
Financial Impact
FINANCIAL IMPACT DETAIL:
a) Initial Cost: $402,079
b) Amount budgeted for this item in Account No: Funds are budgeted in the following accounts:
001-539-6004-664214-0000-000-0000- (Truck) $140,000
001-519-6001-664400-0000-000-0000- (Other Equipment) $225,000
c) Source of funding for difference, if not fully budgeted: If approved by Commission, a Budget Adjustment will be made to move $28,428 from Account # 001-539-6004-546161-0000-000-0000- (R&M Landscaping) to Account # 001-539-6004-664214-0000-000-0000- (Truck) and $8,651 from Account # 001-519-6001-546300-0000-000-0000- (R&M Motor Vehicles) to Account # 001-519-6001-664400-0000-000-0000- (Other Equipment).
d) 5 year projection of the operational cost of the project: Not applicable.
e) Detail of additional staff requirements: Not applicable.