Title
MOTION TO APPROVE THE AGREEMENT WITH THE BG GROUP, LLC FOR THE DEMOLITION OF THE OLD CITY HALL BUILDING IN THE AMOUNT NOT TO EXCEED $323,560.64, WHICH INCLUDES AN OWNER’S CONTINGENCY IN THE AMOUNT OF $6,221.64 AND THE COST TO PROVIDE A PAYMENT AND PERFORMANCE BOND IN THE AMOUNT OF $6,223, UTILIZING PRICING FROM THE CITY OF FORT LAUDERDALE CONTRACT NO. 12471-813, PURSUANT TO SECTION 35.18(C)(5) OF THE CITY’S CODE OF ORDINANCES; TO APPROVE ASBESTOS SURVEYING WITH GLE ASSOCIATES, INC. IN THE AMOUNT NOT TO EXCEED $4,530; AND TO APPROVE THE AGREEMENT WITH KUHN ENGINEERING, LLC IN THE AMOUNT NOT TO EXCEED $34,320, WHICH INCLUDES AN OWNER'S CONTINGENCY IN THE AMOUNT OF $3,120, PURSUANT TO SECTION 35.18(C)(2) OF THE CITY’S CODE OF ORDINANCES.
Summary Explanation and Background
PROCUREMENT PROCESS TAKEN:
- Chapter 35 of the City’s Code of Ordinances is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”
- Section 35.18 of the City’s Code of Ordinances is titled “COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS.”
- Section 35.18(C) states that "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:"
- Section 35.18(C)(2) of the City’s Code of Ordinances states that, “Contracts for professional services involving peculiar skill, ability, experience or expertise, which are in their nature unique and not subject to competitive bidding, or competitive proposals, are exempt from this section; however, state laws, such as the Consultants’ Competitive Negotiation Act of the state statutes, as may be amended from time to time to the extent applicable, shall be followed.”
- Section 35.18(C)(5) of the City’s Code of Ordinances states that, “Commodities or services that are the subject of contracts with the state its political subdivisions or other governmental entities including the United States Government, are exempt from the competitive procurement process.”
- Section 35.21 of the City's Code of Ordinances is titled "AWARD OF CONTRACT."
- Section 35.21(A) of the City's Code of Ordinances is titled "City Commission Approval."
- Section 35.21(A)(1) states, "An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."
SUMMARY EXPLANATION AND BACKGROUND:
1. City Administration would like to move forward with the demolition of the old City Hall Building.
2. On April 20, 2021, the City of Fort Lauderdale entered into a contract resulting from ITB No. 12471-813 for the purchase of “Demolition Services” with The BG Group, LLC.
3. The Public Services Department obtained a quote from The BG Group, LLC in the amount of $311,116 utilizing pricing from Contract No. 12471-813 to carry out the demolition of the Old City Hall Building.
4. The Public Services Department would like to add an owner’s contingency in the amount of $6,221.64 to cover any additional services needed, in addition to the $6,223 cost to provide a payment and performance bond which will increase the total cost from $311,116.00 to $323,560.64.
5. In addition, the Public Services Department would like to hire separate vendors for pre-demolition asbestos surveying and for engineering services.
6. GLE Associates, Inc. will conduct the asbestos surveying in the amount not to exceed $4,530.
7. Kuhn Engineering, LLC will perform engineering services in the amount not to exceed $34,320, which includes an owner's contingency in the amount not to exceed $3,120.
8. Request Commission to approve the agreement with The BG Group, LLC for the demolition of the Old City Hall Building in the amount not to exceed $323,560.64, which includes an owner’s contingency in the amount of $6,221.64 and the cost to provide a payment and performance bond in the amount of $6,223, utilizing pricing from the City of Fort Lauderdale Contract No. 12471-813, pursuant to Section 35.18(C)(5) of the City’s Code of Ordinances; to approve asbestos surveying with GLE Associates, Inc. in the amount not to exceed $4,530; and to approve the agreement with Kuhn Engineering, LLC in the amount not to exceed $34,320, which includes an owner's contingency in the amount of $3,120, pursuant to Section 35.18(C)(2) of the City’s Code of Ordinances.
Financial Impact
FINANCIAL IMPACT DETAIL:
a) Initial Cost: $362,410.64
b) Amount budgeted for this item in Account No: 320-000-0000-151502-0000-000-0000-00136 (Investment in Real Estate). This cost will be reimbursed as part of the sale of old City Hall.
c) Source of funding for difference, if not fully budgeted: Not Applicable
d) 5 year projection of the operational cost of the project: Not Applicable.
e) Detail of additional staff requirements: None.