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File #: 21-0037    Version: 1 Name: First Amendment-Parks Architectural Engineering Services
Type: Agreements/Contracts Status: Passed
File created: 1/12/2021 In control: City Commission
On agenda: 12/1/2021 Final action: 12/1/2021
Title: MOTION TO APPROVE THE FIRST AMENDMENT TO THE PARKS ARCHITECTURAL AND ENGINEERING SERVICES AGREEMENT WITH SYNALOVSKI, ROMANIK, SAYE, LLC, INCREASING THE CONTRACT VALUE FOR THE THREE YEAR PERIOD FROM $250,000 TO $355,000 TO ALLOW FOR PHASE THREE OF THE RENOVATION OF THE WEST PINES SOCCER PARK FIELDS 5 & 6 AND COMPLETION OF DESIGN DOCUMENTS FOR THE RENOVATION OF THE SOFTBALL FIELDS AT SILVER LAKES SOUTH.
Sponsors: Parks and Recreation Director, Christina Sorensen
Attachments: 1. 1. First Amendment to Synalovski Romanik Saye LLC Agreement - Parks Architectural and Engineering Services, 2. 2. Original Synalovski - Parks Architectural and Engineering Services Agreement
Title
MOTION TO APPROVE THE FIRST AMENDMENT TO THE PARKS ARCHITECTURAL AND ENGINEERING SERVICES AGREEMENT WITH SYNALOVSKI, ROMANIK, SAYE, LLC, INCREASING THE CONTRACT VALUE FOR THE THREE YEAR PERIOD FROM $250,000 TO $355,000 TO ALLOW FOR PHASE THREE OF THE RENOVATION OF THE WEST PINES SOCCER PARK FIELDS 5 & 6 AND COMPLETION OF DESIGN DOCUMENTS FOR THE RENOVATION OF THE SOFTBALL FIELDS AT SILVER LAKES SOUTH.

Summary Explanation and Background

- Chapter 35 of the City’s Code of Ordinances is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”

- Chapter 35.28 of the City’s Code of Ordinances is titled “CHANGE ORDERS.”

- Chapter 35.28(B) states that “Notwithstanding the provisions of division (A), the City Manager is not authorized to approve a change order without authorization of the City Commission where the initial purchase required the City Commission’s approval and where the sum of all change orders issued under the contract exceeds 5% of the original contract amount or $25,000.

- Section 35.21 of the City's Code of Ordinances is titled "AWARD OF CONTRACT."

- Section 35.21(A) of the City's Code of Ordinances is titled "City Commission approval."

- Section 35.21(A)(1) states, "An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."

SUMMARY EXPLANATION AND BACKGROUND:
1. On June 3, 2020 the City Commission approved a three year agreement with Synalovski, Romanik, Saye, LLC for $250,000 to provide Parks Architectural and Engineering Services for a three year period expiring on June 3, 2023.

2. To date the Recreation and Cultural Arts Division has engaged the contractor in six projects.

1) $25,000 - PHASE ONE: Renovation of West Pines Soccer Park Fields 5&6
2) $66,000 - Create construction documents for new park monument signs
3) $7,200 - Design a lighting solution for city p...

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