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File #: 21-0908    Version: 1 Name: Purchase of Sodium Hypochlorite from Hawkins, Inc.
Type: Agreements/Contracts Status: Passed
File created: 9/30/2021 In control: City Commission
On agenda: 12/1/2021 Final action: 12/1/2021
Title: MOTION TO APPROVE THE AGREEMENT BETWEEN THE CITY OF PEMBROKE PINES AND HAWKINS, INC. FOR THE PURCHASE OF SODIUM HYPOCHLORITE 12.5 % ON AN AS NEEDED BASIS UTILIZING PRICING FROM THE PUNTA GORDA CONTRACT # Q2020110, FOR AN ANNUAL AMOUNT NOT TO EXCEED $38,220, PURSUANT TO SECTION 35.18(C)(5) OF THE CITY’S CODE OF ORDINANCES.
Sponsors: Utility
Attachments: 1. 1. Hawkins Water Treatment Group - Purchase of Sodium Hypochlorite 12.5 - (VENDOR EXECUTED)
Title

MOTION TO APPROVE THE AGREEMENT BETWEEN THE CITY OF PEMBROKE PINES AND HAWKINS, INC. FOR THE PURCHASE OF SODIUM HYPOCHLORITE 12.5 % ON AN AS NEEDED BASIS UTILIZING PRICING FROM THE PUNTA GORDA CONTRACT # Q2020110, FOR AN ANNUAL AMOUNT NOT TO EXCEED $38,220, PURSUANT TO SECTION 35.18(C)(5) OF THE CITY’S CODE OF ORDINANCES.

Summary Explanation and Background

PROCUREMENT PROCESS TAKEN:

- Chapter 35 of the City’s Code of Ordinances is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”

- Section 35.18 of the City's Code of Ordinances is regarding "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."

- Section 35.18(C) states that "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:"

- Section 35.18(C)(5) states that “Commodities or services that are the subject of contract with the state, its political subdivisions or other governmental entities including the United States Government, are exempt from this section.

- Section 35.21 of the City’s Code of Ordinances is titled “AWARD OF CONTRACT.”

- Section 35.21(A) of the City’s Code of Ordinances is titled “City Commission approval.”

- Section 35.21(A)(1) states, “An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed.”

SUMMARY EXPLANATION AND BACKGROUND:

1.  Part of the agreement with Operations Management International, Inc., the City is responsible for providing chemicals for the operation of the Utilities Division.

2.  The City of Pembroke Pines Utilities Division utilizes Sodium Hypochlorite 12.5% as part of the Water Treatment process conducted at the Water Treatment Plant.

3.  The current Piggy-Back Agreement with Charlotte County and Hawkins Water Treatment Group, Inc. is set to expire December 11, 2021.

4.  On Januar...

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