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File #: 21-1037    Version: 1 Name: Pembroke Shores Gatehouse Agreement
Type: Public Improvements Status: Passed
File created: 11/16/2021 In control: City Commission
On agenda: 12/1/2021 Final action: 12/1/2021
Title: DISCUSSION AND POSSIBLE ACTION BY THE CITY COMMISSION ON THE NEIGHBORHOOD GATEHOUSE REVOCABLE LICENSE AGREEMENT BETWEEN THE CITY AND THE PEMBROKE SHORES COMMUNITY ASSOCIATION.
Sponsors: Environmental Services
Attachments: 1. 1. Pembroke Shores Gatehouse agreement, 2. 2. Executed Pembroke Shores Community Gatehouse Agreement Amendment #1., 3. 3. Gate Extension Request City Manager., 4. 4. Exhibit A Roadway Responsibilities BW., 5. 5. Exhibit B Gate Disposition.
Title
DISCUSSION AND POSSIBLE ACTION BY THE CITY COMMISSION ON THE NEIGHBORHOOD GATEHOUSE REVOCABLE LICENSE AGREEMENT BETWEEN THE CITY AND THE PEMBROKE SHORES COMMUNITY ASSOCIATION.

Summary Explanation and Background

SUMMARY EXPLANATION AND BACKGROUND:

1. On February 15th, 1995 the City Commission approved the concept of a Revocable License Agreement for the construction of traffic control features including gate houses on Public Roadways (see attachment 1) within the Pembroke Shores Community.

2. On June 13th, 1998 the agreement was signed by the City. The agreement delineated the locations of the traffic control features and included various conditions. (see attachment 1) The date of expiration of the agreement is September 30th, 2022.

3. On November 2nd, 2021 the City Manager received a letter(see attachment 3) from the Acting President of the Pembroke Shores Community Association, Inc.(PSCA) requesting that an item be placed before the City Commission to discuss, in general, two items:
a. The first is to allow PSCA to immediately convert one manned gatehouse (Gate 2) located on the west side of Dykes Road on SW 5th Street. This gatehouse will become either an unmanned resident only access gate or an unmanned electronic entry system, neither of which would violate the current agreement. Traffic will be re-routed to manned Gate 1 located at Pines Boulevard and l68th Ave. Additionally, emergency vehicles will be given access codes to unmanned gates in accordance with City regulations/requirements.
b. The second request is to extend the City Gate Agreement for up to an additional five years (thus, expiring 9/30/2027). Granting these changes will allow PSCA to immediately realize a reduction in their operating expenses and prepare for the future privatization of the roads.
4. Administration prepared a draft First Amendment (see attachment 2) to the agreement for review...

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