Title
MOTION TO APPROVE THE SOLE SOURCE PURCHASE OF TWO (2) VIGILANT LICENSE PLATE READER (LPR) TRAILER RETROFIT KITS FROM VETTED SECURITY SOLUTIONS, IN AN AMOUNT NOT TO EXCEED $53,100, PURSUANT TO SECTION 35.18(C)(3) OF THE CITY’S CODE OF ORDINANCES.
Summary Explanation and Background
PROCUREMENT PROCESS TAKEN:
- Chapter 35 of the City’s Code of Ordinance is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”
- Section 35.18 of the City's Code of Ordinances is regarding "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."
- Section 35.18(C) states that "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:"
- Section 35.18(C)(3) of the City's Code of Ordinances states, "City Standard, single-source and sole-source commodities or services. City standard, single-source and sole-source commodities or services are exempt from competitive bidding."
- Section 35.21 of the City's Code of Ordinances is titled "AWARD OF CONTRACT."
- Section 35.21(A) of the City's Code of Ordinances is titled "City Commission approval."
- Section 35.21(A)(1) of the City’s Code of Ordinance states, "A initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."
SUMMARY EXPLANATION AND BACKGROUND:
1. On September 16, 2015, the City Commission approved the sole source purchase of the Vigilant Intelligence-Led Policing Package with Stationary License Plate Reader (LPR) Hardware along with the purchase of two (2) Vigilant trailer retrofit kits, and two (2) LPR Speed Trailers from Vetted Security Solutions.
2. LPR Camera Systems can be mounted to mobile trailers so that the Police Department can deploy them at various locations throughout the City. The LPR can run the vehicle's license plate to determine if the vehicle/tag is stolen, if the registered owner is wanted, is a sex offender, or has a suspended driver's license. All of the tags that are scanned are stored in a database with the time and GPS location of the scan. This database can be searched later for investigative purposes to find out additional information on a vehicle/tag that was used in a crime among additional situations.
3. Vigilant Solutions has provided a sole source letter stating that "This letter is being provided to confirm Vetted Security Solution's exclusive position as a fully authorized and Certified Vigilant Solutions Gold Partner. Vetted Solution has extensive experience installing, servicing and supporting Vigilant Solutions' fixed ALPR deployments throughout the State of Florida. Currently Vetted Solution is the ONLY Vigilant re-seller that is based in Florida. Finally, Vetted is the only current Vigilant Solutions' re-seller that holds the required licenses from the State of Florida Department of Business and Professional Regulations."
4. The City of Pembroke Pines Police Department would like to purchase the following items:
|
Quantity |
Description |
Unit Cost |
Total Cost |
|
2 |
LPR Retrofit Kit |
$26,550 |
$53,100 |
5. The Original Enterprise Service Agreement has been amended six (6) times, the most recent being on November 3, 2021, with the Sixth Amendment extending the term to September 30, 2022.
6. Request Commission to approve the sole source purchase of two (2) Vigilant License Plate Reader (LPR) Trailer Retrofit Kits from Vetted Security Solutions, in the amount not the exceed $53,100, pursuant to Section 35.18(C)(3) of the City’s Code of Ordinances.
Financial Impact
FINANCIAL IMPACT DETAIL:
a) Initial Cost: A) $53,100.00
b) Amount budgeted for this item in Account No: 001-521-3001-664400-0000-000-0000 (Other Equipment)
c) Source of funding for difference, if not fully budgeted:Not Applicable.
d) 5 year projection of the operational cost of the project
|
|
Current FY |
Year 2 |
Year 3 |
Year 4 |
Year 5 |
|
Revenues |
$0 |
$0 |
$0 |
$0 |
$0 |
|
Expenditures |
$53,100 |
$0 |
$0 |
$0 |
$0 |
|
Net Cost |
$53,100 |
$0 |
$0 |
$0 |
$0 |
e) Detail of additional staff requirements: Not Applicable