Title
MOTION TO RATIFY CITY MANAGER'S APPROVAL OF THE AGREEMENT BETWEEN CHILDREN SERVICES COUNCIL AND THE CITY OF PEMBROKE PINES FOR A MAXIMIZING OUT OF SCHOOL TIME (MOST) GRANT FOR THE SPECIAL NEEDS SUMMER CAMP FOR 2022 IN THE AMOUNT OF $116,995.
Summary Explanation and Background
SUMMARY EXPLANATION AND BACKGROUND:
1. Since 2013, (except for 2020 and 2021 due to Covid-19) the Recreation and Cultural Department applied for and received the Children's Services Council of Broward County Maximizing Out of School Time (MOST) Special Needs Summer Programming Grant. The Recreation and Cultural Arts Department submitted a new application and was once again awarded funding of our Special Needs Summer Program through the MOST Grant for the period of May 1, 2022 through August 31, 2022.
2. The MOST Grant provides funds for a structured program to improve and maintain skills and positive experiences encountered during the regular school day as well as improve language and reading skill development, physical functioning, social and adaptive behavioral functioning and daily living skills. The target population is children, adolescents and young adults ages six through twenty-two with special needs who have a physical, developmental, sensory, or learning disability.
3. The MOST Grant agreement provides a maximum of $116,995 for services and requires a match in the amount of $63,029, which will be provided "in-kind" with staffing, space and utilities.
4. The initial agreement term will be from May 1, 2022, through August 31, 2022. The agreement may not be renewed for an additional term.
5. The final draft of the grant agreement was received by the Children Services Council on May 16th. The agreement needed to be executed by the City Manager as expenses related to the grant will begin prior to the June 1st Commission meeting. Reimbursement against the grant requires an executed agreement. The City Manager executed the agreement on May 17th, 2022.
6. Recommend Commission ratify the City Manager's approval of the agreement between the Children Services Council and the City of Pembroke Pines for the Maximizing Out of School Time (MOST) Grant for the Special Needs Summer Camp for 2022 in the amount of $116,995.
Financial Impact
FINANCIAL IMPACT DETAIL:
a) Initial Cost: The revenue amount from this grant is $116,995. All expenses are covered by the grant revenues. The match requirement is non-monetary in-kind services to be provided through year round staffing, space and utilities.
b) Amount budgeted for this item in Account No: None. If approved a budget will be generated increasing revenues and expenditures to accommodate the grant and the program.
c) Source of funding for difference, if not fully budgeted: Not Applicable
d) 5 year projection of the operational cost of the project: Not Applicable.
e) Detail of additional staff requirements: Summer staff will be required to operate the camp. All positions are funded through the MOST Grant.
FEASIBILITY REVIEW:
A feasibility review is required for the award, renewal and/or expiration of all function sourcing contracts. This analysis is to determine the financial effectiveness of function sourcing services.
a) Was a Feasibility Review/Cost Analysis of Out-Sourcing vs. In-House Labor Conducted for this service? Not Applicable
b) If Yes, what is the total cost or total savings of utilizing Out-Sourcing vs. In-House Labor for this service? Not Applicable