Title
MOTION TO APPROVE THE PURCHASE AND INSTALLATION OF A NEW ACCESS CONTROL SYSTEM (ACS) FOR THE CITY OF PEMBROKE PINES POLICE DEPARTMENT FROM SAFEWARE, INC. IN THE AMOUNT NOT TO EXCEED $122,610.17, UTILIZING OMNIA PARTNERS, PUBLIC SECTOR (FORMERLY U.S. COMMUNITIES GOVERNMENT PURCHASING ALLIANCE) CONTRACT # 4400008468, PURSUANT TO SECTION 35.18(C)(6) OF THE CITY'S CODE OF ORDINANCES.
Summary Explanation and Background
PROCUREMENT PROCESS TAKEN:
- Chapter 35 of the City’s Code of Ordinances is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”
- Section 35.18 of the City's Code of Ordinances is regarding "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."
- Section 35.18(C) states that "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:"
- Section 35.18(C)(6) states that “Cooperative purchasing. Cooperative purchasing plans are exempt from the competitive procurement process.”
- Section 35.21 of the City's Code of Ordinances is titled "AWARD OF CONTRACT."
- Section 35.21(A) of the City's Code of Ordinances is titled "City Commission approval.
- Section 35.21(A)(1) states, "An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."
SUMMARY EXPLANATION AND BACKGROUND:
1. The Police Department is requesting to purchase and install a new access control system (ACS) for the following Police Department Buildings:
- East PD (HQ) - 9500 Pines Blvd Pembroke Pines FL 33024
- West PD - 18400 Johnson Pembroke Pines FL 33029
- Training Facility - 1201 SW 208 Ave Pembroke Pines FL 33029
2. On June 7, 2018, Safeware, Inc. was awarded contract # 4400008468 for Public Safety and Emergency Preparedness Equipment and Related Services by Fairfax County, Virginia, as the lead agenc...
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