Title
MOTION TO APPROVE THE POLICE DEPARTMENT’S ONE YEAR RENEWAL OF ITS GRAYKEY FORENSIC SOFTWARE LICENSE IN THE AMOUNT OF $27,995 FROM GRAYSHIFT, LLC.
Summary Explanation and Background
PROCUREMENT PROCESS TAKEN:
- Chapter 35 of the City’s Code of Ordinances is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”
- Section 35.18 of the City's Code of Ordinances is titled "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."
- Section 35.18(C) states that "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:"
- Section 35.18(C)(7)(h) states, “Copyrighted materials, including computer software;”
- Section 35.18(C)(7)(i) states, “Software licensing and maintenance with the company from which the software was purchased, or its authorized representative;”
- Section 35.21 of the City's Code of Ordinances is titled "AWARD OF CONTRACT."
- Section 35.21(A) of the City's Code of Ordinances is titled "City Commission approval."
- Section 35.21(A)(1) states, "An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."
SUMMARY EXPLANATION AND BACKGROUND:
1. In April 2021, the Police Department made its first purchase of a one year GrayKey forensic software license in the amount of $18,075.
2. GreyKey software is a product that aids investigators in the forensic examination of smartphone devices.
3. This request is for a one year renewal of a GrayKey forensic software license. Renewal of the license will allow the Police Department continued access to the GreyKey software.
4. Due to the increase in available features, including forensic processing of android phones, the price of GrayKey under this renewal request i...
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