Share to Facebook Share to Twitter Bookmark and Share
File #: 22-0484    Version: 1 Name: Recreation & Cultural Arts Purchase of Toro Groundsmaster 3500D from Hector Turf
Type: Purchase Status: Passed
File created: 6/1/2022 In control: City Commission
On agenda: 6/15/2022 Final action: 6/15/2022
Title: MOTION TO APPROVE THE PURCHASE OF TORO GROUNDSMASTER 3500D MOWER AND RELATED ACCESSORIES UTILIZING PRICING ESTABLISHED BY THE CITY OF MESA, AZ AND NATIONAL IPA CONTRACT #2017025 FOR A TOTAL AMOUNT NOT TO EXCEED $42,861.78, PURSUANT TO SECTION 35.18(C)(5) OF THE CITY'S CODE OF ORDINANCES.
Sponsors: Recreation and Cultural Arts
Attachments: 1. 1. Toro Groundsmaster 3500D Quote 5-13-22, 2. 2. Toro MSRP 2022.pdf, 3. 3. Toro_Pricing_04212022.pdf, 4. 4. Toro Sole Source Letter - Hector Turf.pdf, 5. 5. Contract # 2017025
Title

MOTION TO APPROVE THE PURCHASE OF TORO GROUNDSMASTER 3500D MOWER AND RELATED ACCESSORIES UTILIZING PRICING ESTABLISHED BY THE CITY OF MESA, AZ AND NATIONAL IPA CONTRACT #2017025 FOR A TOTAL AMOUNT NOT TO EXCEED $42,861.78, PURSUANT TO SECTION 35.18(C)(5) OF THE CITY'S CODE OF ORDINANCES.

Summary Explanation and Background

PROCUREMENT PROCESS TAKEN:

- Chapter 35 of the City’s Code of Ordinance is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”

- Section 35.18 of the City's Code of Ordinances is titled "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."

- Section 35.18(C) states that "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:"

- Section 35.18(C)(5) states, “Commodities or services that are the subject of contracts with the state its political subdivisions or other governmental entities including the United States Government, are exempt from the competitive procurement process.”

- Section 35.21 of the City's Code of Ordinances is titled "AWARD OF CONTRACT."

- Section 35.21(A) of the City's Code of Ordinances is titled "City Commission approval."

- Section 35.21(A)(1) states, "An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."

SUMMARY EXPLANATION AND BACKGROUND:

1.  The Recreation & Cultural Arts Department has funds budgeted for a new greens mower and related accessories for Pembroke Lakes Golf Course . The current unit has excessive hours and has become difficult to keep operational due to frequent repairs which negatively affects maintenance of the golf course.

2.  The City of Mesa, AZ and National IPA have procured Contract # 2017025 with The Toro Company for grounds keeping, golf and sports field maintenance equipment for Toro brand equipment, options and...

Click here for full text